Finding Text
Program: Department of Homeland Security (CFDA: 97.024), Federal Emergency Management Agency, Award Number: 782800-115
Condition: We noted that the recipients information maintained by the Organization differs from the information reported by the Organization on the monthly and the quarterly reports inputed in the Client Track Software.
Criteria: Based on grant agreement with the Department of Homeland Security and Federal Emergency Management Agency under Emergency Food and Shelter program(FEMA), the Organization should report accurate recipient data and match with the agency software system.
Cause: Per discussion with the Organization, management was not fully aware of the reporting guidelines. As a result, certain recipient data was reported incorrectly on the monthly and quarterly reports.
Questioned costs: 'No questioned costs were noted for non compliance with the reporting compliance requirements.
Recommendations: 'We recommend the Organization should allocate proper resources for maintaining proper documentation records to avoid such errors in the future.
Management response and corrective action: We concur with the finding. Due to being in the first year of receiving the grant, the Organization was still learning how to manage the EFSP funds disbursement. However, management has addressed this issue and put in place proper procedures.