FAC Explorer

Finding 370801 (2023-002)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2024-02-27
Audit: 292488
Organization: Northeastern Oklahoma Agricultural An Mechanical College (OK)
Auditor: Cliftonlarsonallen (cla) LLP

AI Summary

  • Core Issue: The college failed to establish a formal review process for federal award compliance, as the same person prepared and reviewed financial aid calculations.
  • Impacted Requirements: This violates the requirement under Uniform Guidance 2 CFR 200.303 for maintaining internal controls to ensure compliance with federal laws.
  • Recommended Follow-Up: Implement a process where someone other than the preparer reviews the Return of Title IV calculations to prevent errors.

Finding Text

Criteria or Specific Requirement: Per Uniform Guidance 2 CFR 200.303, nonfederal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations and program compliance requirements. Condition: The college did not have a formal review process, as the student financial aid director was both preparing and reviewing the calculation. Context: Out of the forty sampled calculations, all forty lacked evidence of a formal review. Questioned Costs: N/A Cause: Lack of formal review of last date of attendance for online students including Canvas activity logs. Effect: No formal review could allow errors in the calculation and errors in the timing of payments. Repeat Finding: No Recommendation: We recommend someone other than the preparer of Return of Title IV calculations review said calculations. Views of Responsible Officials: Management agrees with the finding and has developed a plan to correct the finding.

Corrective Action Plan

Recommendation: CLA recommends someone other than the preparer of Return of Title IV calculations review said calculations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: All Return of Title IV calculations will be reviewed by another person in the Financial Aid Department, other than the preparer, for accuracy, completeness, and timeliness. Name(s) of the contact person(s) responsible for corrective action: David Fisher, dlfisher@neo.edu Planned completion date for corrective action plan: November 2023

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 370797 2023-001
    Significant Deficiency
  • 370798 2023-001
    Significant Deficiency
  • 370799 2023-001
    Significant Deficiency
  • 370800 2023-001
    Significant Deficiency
  • 370802 2023-002
    Significant Deficiency
  • 370803 2023-002
    Significant Deficiency
  • 370804 2023-002
    Significant Deficiency
  • 947239 2023-001
    Significant Deficiency
  • 947240 2023-001
    Significant Deficiency
  • 947241 2023-001
    Significant Deficiency
  • 947242 2023-001
    Significant Deficiency
  • 947243 2023-002
    Significant Deficiency
  • 947244 2023-002
    Significant Deficiency
  • 947245 2023-002
    Significant Deficiency
  • 947246 2023-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $4.88M
84.268 Federal Direct Student Loans $4.72M
84.425 Covid-19 Higher Education Emergency Relief Fund $2.69M
84.047 Trio--Upward Bound $364,534
84.042 Trio--Student Support Services $316,167
84.031 Success and Cultural Center $304,869
84.031 Higher Education Institutional Aid-Serving the New Majority $302,491
93.558 Temporary Assistance for Needy Families - Allied Jobs Program $157,809
84.007 Federal Supplemental Educational Opportunity Grants $150,500
84.002 Adult Education - Basic Grant to States $132,234
84.033 Federal Work-Study Program $130,016
10.559 Summer Food Service Program for Children - Child Nutrition Program $87,477
93.575 Scholars for Excellence in Child Care $74,816
93.788 Opioid Str $47,772
84.335 Childcare Access Means Parents in School $44,192
84.048 Career and Technical Education - Basic Grants to States - Carl D. Perkins $42,318