Finding 370194 (2023-001)

Suspension and debarment Condition: The City did not document that 1 out of 3 vendors performing work over $25,000 on the Highway Planning and Construction Program project were not suspended or debarred at the time that the work was awarded to the vendor. The City did document that the vendor was not debarred or suspended at a later date. Criteria: The regulations in 2 CFR part 180 restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. Cause: The City did not ensure that written documentation of the search that a proposed vendor was not suspended or debarred prior to the awarding of the contract was included in the vendor file. Recommendation: The City should ensure that all vendors working on projects funded with federal assistance should include written documentation that the vendors performing work on the project were not suspended or debarred prior to the awarding of the contract. City response: The City will ensure written documentation of suspension or debarment for consultants is provided or otherwise secured prior to awarding of the contract in the future.