Finding Text
Student Financial Assistance Program Cluster – Department of Education
Federal Financial Assistance Listing #84.268 Federal Direct Student Loans ‐ 2022/2023 P268K211430
Federal Financial Assistance Listing #84.063 Federal Pell Grant Program ‐ 2022/2023 P063P201430
Special Tests & Provisions: Enrollment Reporting
Significant Deficiency in Internal Control and Noncompliance
Criteria: A student’s enrollment status determines eligibility for in‐school status, deferment, and grace periods, as well as for the payment of interest subsidies to federal direct loan program loan holds by Education Department. Reporting in a timely and accurate manner is critical for effective management of the programs. An institution must submit student status changes to the National Student Clearing House, no later than 60 days after the Institution’s Determination Date. In addition, the enrollment effective date reported to the National Student Clearing House should be the same as the student’s last date of attendance for withdrawals.
Condition: One instance was noted where enrollment status reported to the National Student Clearing House was not the same as the student’s actual enrollment status.
Cause: The University did not include the intersession course its calculation of enrollment status for the Spring semester to be submitted to National Student Clearing House.
Effect: The enrollment status reported to the National Student Clearing House was not reflective of the student’s actual enrollment status.
Questioned Costs: None
Context/Sampling: Non‐statistical sampling was performed. One instance was identified in 60 students tested. 374 students had status changes during the year.
Repeat Finding from Prior Years: Yes
Recommendation: The University should implement controls to ensure student status changes are correctly processed in the National Student Clearing House.
Views of Responsible Officials: Management agrees. Management’s complete response can be found in the separately issued corrective action plan.