Finding Text
Finding - Special Tests and Provisions: Enrollment Reporting - Federal Direct Student Loans, Assistance Listing Number 84.268; June 30, 2022 Award Year, U.S. Department of Education Criteria or Specific Requirement Changes in enrollment to less than half time, graduated or withdrawn must be reported to National Student Loan Data System within 30 days. However, if a roster file is expected within 60 days of the status change, a school may provide the data on that roster file. Because enrollment changes must be reported within 30 days, or there is a chance that not all scheduled rosters will fulfill this requirement; ad hoc reporting can fulfill this requirement. (National Student Loan Data System Enrollment Reporting Guide, November 2020, page 6.) (34 CFR 682.610(c)(1)-(c)(2)) Condition and Context Of the three students within the sample of students tested that had status changes, all were reported to NSLDS outside of the required timeline, and two were reported to NSLDS inaccurately subsequent to the 2021-2022 fiscal year. Cause Due to a failure to follow controls, the requirement to submit status changes and roster information to the NSLDS was not met. As such, this information was not reported during the 2021-2022 fiscal year. Effect or Potential Effect The NSLDS System was not updated within the proper timeframe, thus the Seminary was out of compliance with the NSLDS reporting provisions. Questioned Costs None noted. Identification as a Repeat Finding This is a repeat finding. Recommendation We recommend procedures be implemented to include the review of scheduled submissions to NSLDS for the purpose of ensuring accurate reporting and identifying any time gaps that could violate reporting requirements. A Seminary representative should be tasked with reviewing all scheduled submissions to NSLDS. Views of Responsible Officials and Planned Corrective Actions See Corrective Action Plan.