Finding Text
FINDING 2023-002
Federal Program Information: COVID-19 Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027)
Transitional Living for Homeless Youth (ALN 93.550)
Basic Center Grant (ALN 93.623)
Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): L. Reporting: The non-federal entity must submit performance reports at the interval required by the federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity (2 CFR 200.329 (c)(1)).
Condition: For 2 out of the 5 reports selected for the Transitional Living for Homeless Youth program, the reports were not submitted within the required timeframe.
For 2 out of the 8 reports selected for the COVID-19 Coronavirus State and Local Fiscal Recovery Funds program, the reports were not submitted within the required timeframe. For 3 out of the 8 reports selected, there was no evidence of submission.
For 2 out of the 5 reports selected for the Basic Grant program, the reports were not submitted within the required timeframe.
Cause: Lack of administrative oversight in regard to periodic reporting.
Effect or Potential Effect: The Organization was not in compliance with the reporting requirements.
Questioned Costs: None.
Context: The U.S. Department of Health and Human Services requires semi-annual federal financial reports be submitted into the HHS Payment Management System (PMS) and semi-annual performance progress reports be submitted into the GrantSolutions system 30 days after the end of the semi-annual period. For 2 semi-annual financial reports selected and 2 semi-annual performance report selected, the reports were not submitted within the required timeframe.
The pass-through entity, Mecklenburg County, requires subrecipients to submit monthly expenditure and performance reports via email 15 days after each month end. For 2 months selected, the reports were not submitted within the required timeframe. For 3 months selected, the Organization was unable to provide evidence of submission.
Identification as a Repeat Finding: 2022-001
Recommendation: We recommend the Organization enhance its procedures to ensure timely reporting.
Views of Responsible Officials and Planned Corrective Actions: To prevent further late reports, internal calendar notifications will be added to the Executive Director and Program Director’s calendars. The Director of Finance & Business will monitor status of report submissions. The Chief of Staff of the program will maintain adequate documentation of report submissions.