FAC Explorer

Finding 369991 (2023-001)

Significant Deficiency
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-02-21
Audit: 291508
Organization: Mental Health Mental Retardation Authority of Brazos Valley (TX)
Auditor: Pittsford Samuels PLLC

AI Summary

  • Core Issue: Some general ledger accounts were not analyzed and reconciled on time.
  • Impacted Requirements: Internal controls need to ensure monthly or quarterly reconciliation of all material accounts.
  • Recommended Follow-Up: Continue training staff on accounting matters and ensure timely reconciliations moving forward.

Finding Text

Condition: Certain general ledger accounts were not analyzed and reconciled on a timely basis. Criteria: Internal controls should be in place to ensure that all material general ledger accounts are critically analyzed and reconciled on a monthly or quarterly basis. Cause: The Center experienced turnover in some key accounting and IT positions. Additionally, there were new programs and an implementation of new software and current personnel are still in the process of being trained and becoming familiar with the programs. Effect: Because of the failure to have timely reconciled general ledger accounts, several adjustments had to be made during the audit process. Recommendation: The Center should continue to train existing employees on significant accounting matters and ensure that all material general ledger accounts are reconciled on a monthly basis. Views of Responsible Officials and Planned Corrective Actions: Management of the Center agrees with the finding and the recommended procedures will be implemented.

Corrective Action Plan

During the audit it was noted that certain general ledger accounts were not analyzed and reconciled on a timely basis. Management Response: The Center experienced turnover in some key accounting and IT positions. Additionally, there were new programs and an implementation of new software and current personnel were still in the process of being trained and becoming familiar with the new programs. Management continues to train existing employees on significant accounting matters and will ensure that all material general ledger accounts are reconciled on a monthly basis. Name and Title of contact person responsible for corrective action: Dan Monson, CFO, 1504 S Texas Avenue., Bryan, TX 77802, 979-361-9802, Employer Identification Number: 74-1793265

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 946433 2023-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
93.696 Certified Community Behavioral Health Clinic Expansion Grants $263,306
93.958 Block Grants for Community Mental Health Services $232,360
93.667 Social Services Block Grant $60,844
93.778 Medical Assistance Program $40,779
14.218 Community Development Block Grants/entitlement Grants $39,863
93.791 Money Follows the Person Rebalancing Demonstration $30,840
93.558 Temporary Assistance for Needy Families $9,488