FAC Explorer

Finding 369812 (2023-001)

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Requirement
E
Questioned Costs
-
Year
2023
Accepted
2024-02-20
Audit: 291354
Organization: Jacksonville Gardens, Inc. (FL)
Auditor: Bellows Associates P A

AI Summary

  • Core Issue: Three tenants' initial income verification was not performed or documented as required by HUD regulations.
  • Impacted Requirements: Timely verification of income through EIV reports is essential for ensuring tenant eligibility and proper assistance costs.
  • Recommended Follow-Up: Management must ensure EIV reports are verified and documented promptly, with periodic checks to maintain compliance.

Finding Text

FINDING No. 2023-001: Section 202 Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Unresolved. Information on Universe Population Size: Fifty-one tenants. Sample Size Information: Ten tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: HUD regulations require timely verification of initial income through the use of Enterprise Income Verification (EIV) reports and the corresponding documentation maintained. Statement of Condition: The Project did not perform and/or maintain the initial EIV for three tenants. Cause: The manager did not maintain appropriate tenant eligibility documentation in accordance with HUD requirements. Effect or Potential Effect: Unable to verify tenant eligibility and cost of assistance, residency may be disallowed. Auditor Non-Compliance Code: R – Section 8 Program Administration. Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor’s recommendations will be adopted. Recommendation: Management should verify initial tenant income through the EIV system in a timely manner and maintain all required documentation in the tenant files. Response Indicator: Agree. Completion Date: 06/30/2024 Response: The Manager has been re-trained on the importance of, and how to pull the 90-day EIV Reports. They have also been re-trained in running reports in a timely manner and making sure they maintain copies of the EIV 90-day report in the tenant file. Periodic checks will be done going forward to ensure this is being followed.

Corrective Action Plan

Oversight Agency for Audit, Jacksonville Gardens, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: July 1, 2022 through June 30, 2023 The finding from the June 30, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2023-001: Section 202 Supportive Housing for the Elderly, ALN 14.157 Recommendation: Management should verify initial tenant income through the EIV system in a timely manner and maintain all required documentation in the tenant files. Action Taken: The Manager has been re-trained on the importance of, and how to pull the 90-day EIV Reports. They have also been re-trained in running reports in a timely manner and making sure they maintain copies of the EIV 90-day report in the tenant file. Periodic checks will be done going forward to ensure this is being followed. If the Oversight Agency for Audit has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager

Categories

HUD Housing Programs Eligibility Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly - Capital Advance $2.98M
14.157 Supportive Housing for the Elderly - Project Rental Assistance Contracts (prac) $233,920