Finding 369694 (2023-001)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-02-20

AI Summary

  • Core Issue: The College inaccurately reported student aid and lost revenue in its annual report, affecting compliance with federal requirements.
  • Impacted Requirements: The College failed to adhere to 34 CFR 75.720(b), which mandates accurate reporting of expenditures from the previous calendar year.
  • Recommended Follow-Up: Implement a review process for all federal report submissions to ensure accuracy before submission.

Finding Text

U.S. Department of Education - COVID-19 Education Stabilization Fund (ALN 84.425) Statement of Condition: The College reported 1,083 students who received student aid in the amount of $2,670,299 in the current year, however those students were reported correctly in the previous year. In the current year student aid was not disbursed. Also, the College reported calendar year 2021 lost revenue in the amount of $1,421,437 on the calendar year 2022 annual report, the lost revenue should have been reported on the Calendar year 2021 report. Criteria: The Federal Department of Education utilizing 34 CFR 75.720(b) requires an annual report for all institutional and student expenditures that were made in the preceding calendar year. Cause: There was not a review of the completed form before the College submitted the form to the federal reporting portal. Effect of the Condition: The annual report did not reflect the actual amount of student and institutional expenditures of the College. Recommendation: We recommend that the College review reporting that is submitted to the federal agency for accuracy before submission. Questioned Costs: There are no questioned costs associated with this finding. Repeat Finding: This is not considered a repeat finding. Views of Responsible Officials: See separate Corrective Action Plan.

Corrective Action Plan

Management will put a process in place to review and monitor changes in HEERF reporting requirements. As part of this revised process, all data will be subject to final review prior to submission of any HEERF information to ensure accuracy and consistency.

Categories

Reporting

Other Findings in this Audit

  • 369695 2023-001
    Material Weakness
  • 946136 2023-001
    Material Weakness
  • 946137 2023-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $4.47M
84.063 Federal Pell Grant Program $2.78M
84.425 Covid-19, Education Stabilization Fund $1.72M
84.048 Career and Technical Education -- Basic Grants to States $245,106
84.007 Federal Supplemental Educational Opportunity Grants $50,302