Finding 369346 (2023-004)

2023 – 004- Timely Reporting Federal Agency: Department of Health and Human Services Program Title: Substance Abuse Prevention and Treatment Black Grant (SABG) Assistance Listing Number: 93.959 Award Period: July 1, 2022 – June 30, 2024 - Material Weakness in Internal Control over Compliance - Other Matters Criteria: Documentation of submitted reports to the Funder shall be maintained the grants manager. Per the grant agreement there are multiple reports due at various times during the month/year to the Funder. Condition: There was a lack of evidence of timely remittance of two PPG reports. There was also one instance of board listing report not submitted by required due date. Questioned costs: NA Context: Various reports were selected for sample testing. We noted 2 instances where PPG reports selected had no evidence of being submitted. There was also 1 instance of board listing report not submitted by required due date. This report was submitted a week late. Cause: Lack of proper documentation for submitting reports and meeting required deadlines. Repeat finding: No Recommendation: We recommend documenting and retaining all submittal support when reports are submitted each year. CLA also recommends that InnerAct keep track of relevant due dates to insure timely submittal of reports. Views of responsible officials and planned corrective actions: No disagreement.