Finding Text
Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states the
school is required to report changes in the student’s enrollment status, the effective date of the status, and
an anticipated completion date. The Code of Federal Regulations, 2 CFR 200.303, required that entities
must establish and maintain internal controls which provide reasonable assurance that federal award
expenditures are in compliance with Federal statutes, regulations, and the terms and conditions of the
Federal Award.
Condition: Fifteen exceptions were observed during Enrollment Reporting testing. The fifteen exceptions
were reported beyond the sixty-day allowable timeframe.
Context: 15 of the 40 enrollment changes were reported to NSLDS greater than 60 days from change.
Questioned costs: N/A
Cause: The Student Financial Aid Office does not have a process in place to ensure all enrollment
changes are reported within 60 days to NSLDS.
Effect: Student could have inaccurate loan status if their enrollment status is not changed timely.
Repeat finding: No
Recommendation: CLA recommends implementing a formal review process that involves footing the
report to verify clerical accuracy and detect errors during the preparation of the report.
Views of responsible officials: Management agrees with the finding and has developed a plan to correct
the finding.