Finding Text
Federal Agency: Department of Veterans Affairs
Federal Program Name: VA Homeless Providers Grant and Per Diem Program
Assistance Listing Number: 64.024
Federal Award Identification Number and Year: INNV143-1419-537-PD-21; INNV143-1620-537-TP-21; INNV143-1075-537-CM20; INNV143-2290-537-CM-22
Award Period: 10/1/20-9/30/21; 10/1/21-9/30/22; 10/1/20-9/30/23
Type of Finding:
Significant Deficiency in Internal Control over Compliance
Other Matters
Criteria or specific requirement: Inner Voice is required to have documented procurement policies and procedures which comply with the compliance requirement UG §200.318 general procurement standards, UG §200.319 competition, and §200.320 methods of procurement to be followed.
Condition: The Inner Voice did not have formal policies and procedures over procurement for the period July 1, 2022, through March 31, 2023.
Questioned costs: Unknown.
Context: The Inner Voice did not have formal policies and procedures over procurement to ensure requirements are met and properly documented the period July 1, 2022, through March 31, 2023.
Cause: The current policy was not updated to comply with compliance requirement UG §200.318 general procurement standards, UG §200.319 competition, and §200.320 methods of procurement until April 1, 2023.
Effect: Possible payment of federal funds to vendors that did not properly go through the required procurement steps in accordance with Uniform Guidance.
Repeat Finding: See prior year finding 2022-005.
Recommendation: The Inner Voice should implement a procurement policy and procedure that includes the selection and documentation of procurement rationale, controls and oversight. This policy should be followed for all procurement transactions and include compliance requirements UG §200.318 general procurement standards, UG §200.319 competition, and §200.320 methods of procurement.
Views of responsible officials and planned corrective actions: Management agrees with the finding. Procurement policy in accordance with Uniform Guidance was implemented and effective as of April 1, 2023. The policy will be reviewed and updated as needed on an annual basis.