Finding 367049 (2023-002)

-
Requirement
C
Questioned Costs
-
Year
2023
Accepted
2024-02-13

AI Summary

  • Core Issue: The School District failed to verify eligibility for free and reduced meal benefits for one subrecipient.
  • Impacted Requirements: This non-compliance violates 7 CFR §245.6a regarding eligibility verification.
  • Recommended Follow-Up: Implement stronger procedures to ensure the verification process is consistently followed.

Finding Text

Section III Federal Award Findings and Questioned Costs Finding 2023-002 Issue: Eligibility Verification Federal Agency: U.S. Department of Agriculture Federal Program: Child Nutrition Cluster Assistance Listing Number: 10.553/10.555 Pass-Through Agency: NYS Department of Education Criteria: The School District must verify eligibility of children in a sample of household applications approved for free and reduced price meal benefits for that school year. Condition: Verification was not performed for one of the School District's subrecipients. Cause: Adequate oversight of the verification process was not in place in order to ensure verification process occurred related to one of the School District's subrecipients. Effect or Potential Effect: The School District is not in compliance with 7 CFR §245.6a. Questioned Costs: None. Context: No verification process occurred for one of the School District's subrecipients, and it was unclear to the School District the responsibility of performing the verification process. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the School District institute additional procedures to ensure the verification process is performed as required. Views of the Responsible Officials of the Auditee: The School District agrees with condition, cause, and recommendation.

Corrective Action Plan

Federal Award Findigs and Questioned Costs - Finding 2023-002 The School District must verify eligibility of children in a sample of househould applications approved for free and reduced prices meal benefits for that school year. Verification was not performed for one of the School District's sub recipients. Adequate oversight of the verification process was not in place in order to ensure verification process occurred related to one of the School District's sub recipients. Corrective Action: The software that the District uses for the school lunch program randomly chooses applications in which to verify each year. Prior to the 2023-24 shcool year, the District's sub recipient, Holy Family, was not included in the District's school lunch software and was manually tracked. Beginning 9/6/23, Holy Family is now included in the District's Software and will be part of the random selection process that will be competed by 11/5/23 and each year's due date thereafter.

Categories

School Nutrition Programs Subrecipient Monitoring Eligibility

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $1.15M
84.425 Education Stabilization Fund $589,520
84.010 Title I Grants to Local Educational Agencies $548,535
10.553 School Breakfast Program $192,707
84.027 Special Education_grants to States $152,725
10.649 Pandemic Ebt Administrative Costs $136,051
84.367 Improving Teacher Quality State Grants $98,848
84.424 Student Support and Academic Enrichment Program $15,438
10.542 Pandemic Ebt Food Benefits $6,908
84.173 Special Education_preschool Grants $220