Finding 366510 (2023-001)

Finding 2023-001 – Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Colleague (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Within in our sample of twenty-two students, the change in status for thirteen graduated students was not properly updated. The College submitted these changes to the NSLDS once discovered, however, the submissions were after 60 days. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.