FAC Explorer

Finding 34581 (2022-001)

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Requirement
M
Questioned Costs
-
Year
2022
Accepted
2023-03-30
Audit: 35952
Organization: City of Roanoke, Virginia (VA)
Auditor: Brown Edwards

AI Summary

  • Core Issue: The City failed to conduct its required semi-annual subrecipient monitoring in February 2022 due to staff turnover.
  • Impacted Requirements: This oversight violates the City’s Program Participant Monitoring Plan and federal grant requirements.
  • Recommended Follow-Up: Ensure subrecipient monitoring is performed as per guidelines, with scheduled physical visits to verify compliance.

Finding Text

2022-001: Workforce Investment Opportunity Cluster ? Assistance Listing #17.258/17.259/17.277/17.278, Subrecipient Monitoring Condition: During our review of subrecipient monitoring, we noted that the City?s semi-annual subrecipient monitoring scheduled for February 2022 was not performed. Criteria: According to the City?s Program Participant Monitoring Plan, the City is supposed to conduct subrecipient monitoring on a semi-annual basis which should include desk reviews of payroll, disbursements, and other financial items. Cause: Staff turnover, particularly for the role of grant accountant, caused these procedures to be overlooked. Effect: Noncompliance with federal grant requirements with regard to subrecipient monitoring as well as risk of subrecipient misusing funds. Questioned Cost Amount: Not applicable. Perspective Information: Not applicable. Recommendation: We recommend performing subrecipient monitoring in accordance with the City?s guidelines and following the procedures laid out in the Program Participant Monitoring Plan. View of Responsible Officials and Planned Corrective Action: Management concurs with the recommendation and will ensure that follow-up occurs regarding information provided by business owners. Loss of staff in this accountability area resulted in an inquiry and reviews conducted via electronic means verses a physical. Delivered information was reviewed and acknowledged by Accounting Supervisor; however, physical visit did not occur. The Accounting Supervisor and the Accounts Payable Co-coordinator, in the absence of a Grant Accountant, have conducted the first semi-annual visit for FY23. Follow-up information has been received upon request and the final physical review has been scheduled for Spring of 2023

Categories

Subrecipient Monitoring

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
93.659 Adoption Assistance $5.26M
59.075 Shuttered Venue Operators Grant Program $5.17M
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $2.98M
20.205 Highway Planning and Construction $2.97M
93.658 Foster Care_title IV-E $1.55M
93.778 Medical Assistance Program $1.41M
93.558 Temporary Assistance for Needy Families $1.40M
93.667 Social Services Block Grant $1.18M
20.703 Interagency Hazardous Materials Public Sector Training and Planning Grants $761,759
14.218 Community Development Block Grants/entitlement Grants $753,325
17.259 Wia Youth Activities $535,500
17.278 Wia Dislocated Worker Formula Grants $472,598
21.027 Coronavirus State and Local Fiscal Recovery Funds $417,281
14.239 Home Investment Partnerships Program $387,430
17.258 Wia Adult Program $386,686
93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund $310,043
93.568 Low-Income Home Energy Assistance $245,715
16.575 Crime Victim Assistance $165,873
20.600 State and Community Highway Safety $162,897
14.231 Emergency Solutions Grant Program $145,502
97.067 Homeland Security Grant Program $97,404
93.498 Provider Relief Fund $72,415
93.556 Promoting Safe and Stable Families $67,654
66.818 Brownfields Assessment and Cleanup Cooperative Agreements $50,000
16.738 Edward Byrne Memorial Justice Assistance Grant Program $49,818
14.267 Continuum of Care Program $37,888
93.575 Child Care and Development Block Grant $31,566
16.588 Violence Against Women Formula Grants $22,254
84.287 Twenty-First Century Community Learning Centers $21,601
16.034 Coronavirus Emergency Supplemental Funding Program $21,552
66.039 National Clean Diesel Emissions Reduction Program $21,518
97.042 Emergency Management Performance Grants $19,390
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $18,711
16.922 Equitable Sharing Program $18,689
14.900 Lead-Based Paint Hazard Control in Privately-Owned Housing $13,854
20.607 Alcohol Open Container Requirements $11,207
16.540 Juvenile Justice and Delinquency Prevention_allocation to States $6,218
93.767 Children's Health Insurance Program $5,598
10.555 National School Lunch Program $3,566
93.645 Stephanie Tubbs Jones Child Welfare Services Program $3,251
10.559 Summer Food Service Program for Children $2,035
17.277 Workforce Investment Act (wia) National Emergency Grants $1,522
93.599 Chafee Education and Training Vouchers Program (etv) $576
21.019 Coronavirus Relief Fund $-122
16.607 Bulletproof Vest Partnership Program $-360