Finding Text
Federal Program Information: Federal Direct Student Loans (ALN #84.268), Pell Grants (ALN #84.063) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): Special Tests and Provisions ? Enrollment Reporting - The College is required to update students? statuses on the National Student Loans Data System (?NSLDS?) website if they graduate, withdraw or drop to less than half-time status during the fiscal year within 30 days of the date the College becomes aware of the change in enrollment status. Additionally, institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. As with any school/servicer arrangement for the administration of the Title IV programs, if the school uses a third party to meet the NSLDS enrollment reporting requirements it is the school that must ensure that enrollment information is submitted timely, accurately, and completely. Condition: Instance was identified where the College failed to submit timely notification to the NSLDS website for a student who graduated during the year. Cause: Lack of administrative oversight with respect to enrollment reporting requirements. Effect: The College is not in compliance with enrollment reporting requirements. Failure to promptly report accurate and timely changes in enrollment status may adversely impact the repayment status for student loan borrowers. Questioned Costs: None. Context: For 1 of 21 students selected whose status changed during the year, the College failed to submit a timely notification to the NSLDS website. Identification as a Repeat Finding: There was no similar finding identified during the prior year. Recommendation: We recommend the College implement procedures to ensure that all status changes are submitted to the NSDLS website within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: Registrar?s Office revised its monthly processes and procedures guide to include better monitoring of any potential errors with NSLDS reporting. The Registrar submits an enrollment report on the 15th day of every month to the Clearinghouse. Once an email is received from the Clearinghouse allowing the Registrar to view any errors on the website, the Registrar will check the NSLDS portion of the website to see if any corrections are necessary. These procedures were followed in regard to the finding reported. The College is not aware of why the student?s record was not found within the NSDLS website however, it will be more diligent in its monitoring of this activity going forward.