Finding Text
2023-001 Enrollment Reporting
Federal Agency: Department of Education
Federal Program: Title: Student Financial Assistance Cluster
CFDA Numbers: 84.007 – Federal Supplemental Education Opportunity Grants
84.033 – Federal Work Study Program
84.038 – Federal Perkins Loans
84.063 – Federal Pell Grant Program
84.268 – Federal Direct Student Loans
84.379 – Teacher Education Assistance for College and Higher Education Grants
Award Period: July 1, 2022 to June 30, 2023
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that five out of 40 students tested whose enrollment status was not updated to graduate to NSLDS. Six out of 40 students tested enrollment status was reported timely. We also noted that 30 of the 40 students tested did not have effective dates in NLSDS compared to the institutions’ records. Lastly, for three of the 40 students tested, the program effective date did not agree in NSLDS to the institutions’ records.
Questioned Costs:
None
Cause:
The College’s processes and controls did not ensure that student status changes were properly and timely reported to NSLDS.
Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Recommendation:
We recommend the College review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations.
Views of responsible officials and planned corrective actions:
There is no disagreement with the audit finding.