FAC Explorer

Finding 33557 (2022-001)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2022
Accepted
2022-11-28
Audit: 31062
Organization: Northern Cheyenne Tribal Housing Authority (MT)
Auditor: Malcolm Johnson & Company P A

AI Summary

  • Core Issue: Many resident files are missing key documents, including timely Annual Recertifications and Inspections.
  • Impacted Requirements: Compliance with HUD regulations and 24 CFR requirements for Indian Housing eligibility is not fully met.
  • Recommended Follow-Up: Review the recertification process for weaknesses and standardize file organization to improve compliance.

Finding Text

2022-1 Condition: Deficiencies Noted in Maintenance of Resident Files During the review of the forty (40) resident files selected for audit from all Housing Programs: 12 of 40 Rental files selected lacked a timely Annual Recertification 12 of 40 Rental files selected lacked an Annual Inspection 6 of 40 Rental files selected lacked release of information signed by tenant 5 of 40 Rental files selected lacked 3rd Party Income/Rent Calculation 3 of 40 Rental files selected lacked accurate Family Data CFDA Number: 14.867 Questioned Costs: None Cause: The Authority?s deficiency in its resident files stems from some lack of controls concerning HUD requirements and procedures. Effect: The Authority has not been in complete compliance with the above HUD and policy requirements. Criteria: 24 CFR requirements for Indian Housing eligibility. Recommendation: In general, we continue to recommend a review of the recertification process to determine areas of weakness. We also recommend more standardization in file organization of information.

Corrective Action Plan

2022-1 Condition: Deficiencies Noted in Maintenance of Resident Files Steps to resolve: Management agrees with the audit finding and has a plan in place to correct the condition. We will continue to review the recertification process to determine areas of weakness. We also are in process of having more standardization in file organization of information. Individual responsible for correction: Mr. Rod Trahan, Executive Director Timeframe: As of March 31, 2023

Categories

Eligibility HUD Housing Programs

Other Findings in this Audit

  • 33558 2022-002
    Significant Deficiency
  • 609999 2022-001
    Significant Deficiency
  • 610000 2022-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.867 Indian Housing Block Grants $2.97M
21.023 Emergency Rental Assistance Program $2.12M
14.862 Indian Community Development Block Grant Program- Cares Act $710,398
14.913 Healthy Homes Production Program 2018- Lead Based Paint $404,218
14.867 Indian Housing Block Grants- Nahasda- Cares Act $401,484
14.867 Indian Housing Block Grants- American Rescue Plan $318,494
14.862 Indian Community Development Block Grant Program- 2018 $222,526
14.862 Indian Community Development Block Grant Program- 2017 $189,127
14.862 Indian Community Development Block Grant Program- 2019/20 $2,262