Finding Text
2022-002 ? Special Tests and Provisions Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Programs ? Federal Pell Grant Program and Federal Direct Student Loans Assistance Listing Number: 84.063 and 84.268 Award Period: January 1, 2022 to December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirements: Institutions are required to report enrollment information under the Pell grant and the Direct loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035) (Pell, 34 CFR 690.83(b)(2); Direct Loan, 34 CFR 685.309). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Institutions must report enrollment changes within 30 days; however, if a roster file is expected within 60 days, you may provide the updated data on that roster file. Condition: During our testing of the Direct Loan and Pell Grant programs, we selected eight enrollment changes to test for timeliness and accurate reporting of student status changes to the National Student Loan Data System (NSLDS). The Following Instance or Instances of Noncompliance were noted among four of the eight Students tested: I. Four instances where the program begin date per the NSLDS program enrollment detail does not agree to college records. 34 CFR 685.309 (b)(1) and 34 CFR 690.83(b)(2) Questioned costs: None Context: Out of our sample of eight students who had a reduction or increase in attendance levels, graduated, withdrew, dropped out, or enrolled but never attended during the audit period, we noted four whom exhibited one instance of noncompliance in the student?s NSLDS Campus-Level and Program-Level enrollment data elements that the Department of Education considers high risk. Cause: This is a residual finding from the enrollment reporting noncompliance discovered in the 2020 audit. Effect: The NSLDS system is potentially not updated with correct student information which could cause over subsequent awarding issues or repayment term discrepancies. Repeat Finding: No Recommendation: We recommend that the College enhance its policies and procedures regarding enrollment reporting including additional monitoring over the third-party service provider to ensure that reporting is completed accurately and timely. Views of responsible officials: There is no disagreement with the audit finding.