Finding Text
Federal Program: Assistance Listing No.: 10.559 Summer Food Service Program for Children Condition: The District?s supporting documentation for meal counts used to submit for reimbursements from the State, inconsequentially did not agree to the meal counts submitted during 2021. Due to nature of the School Food Program and the ongoing COVID-19 pandemic there were still certain inaccuracies in the count of the meals served at Middle School and reported to the state for reimbursement. Criteria: The count of the monthly meals served that was submitted to New York State for reimbursement did not agree to the record keeping kept by each building for their respective count of the meals served. Per 7 CFR ? 210.8(a) Claims for Reimbursement, the school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly Claim for Reimbursement. Questioned Costs: There are no questioned costs. Effect: It is possible the District slightly under requested the number of meals to be reimbursed. Cause: Due to nature of the School Food program and the ongoing COVID-19 pandemic the record keeping was done on paper and was not consistently done by the same individual every day, this caused certain inaccuracies of an immaterial nature in the count of the meals served. Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management ensure that good record keeping is kept at all buildings of the meals served. We also recommend the records are reviewed more efficiently each month for accuracy. Perspective: This is mainly due changes in the school environment due to COVID-19 pandemic. Repeat: This is a repeat finding.