FAC Explorer

Finding 31264 (2022-003)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-03-05
Audit: 30245
Organization: Stockton Port District (CA)
Auditor: Eide Bailly LLP

AI Summary

  • Core Issue: The District failed to keep records showing who prepared required performance reports for the Port Security Grants Program.
  • Impacted Requirements: This finding violates 2 CFR 200.303, which mandates effective internal controls and documentation for managing Federal awards.
  • Recommended Follow-Up: Revise procedures to ensure documentation of the individual responsible for preparing performance reports is maintained.

Finding Text

Federal Agency: U.S. Department of Homeland Security Federal Financial Assistance Listing: 97.056 Applicable Federal Award Number: EMW-2019-PU-00447 & EMW-2020-PU-00288 Program Name: Port Security Grants Program Compliance Requirement: Reporting Type of Finding: Significant Deficiency Criteria: Per 2 CFR 200.303, the non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. This includes internal controls over maintaining records of the preparer and approver of required reports. Condition: We identified 2 instances in which the District did not retain evidence to document the individual preparing the District?s required performance reports. Cause: The District?s procedures did not include documentation to evidence the individual that prepared the reports. Effect: The District did not comply with the requirements of 2 CFR 200.303. Questioned Costs: None reported. Context/Sampling: A non-statistical sample of 2 semi-annual performance reports out of a population of 4 semi-annual performance reports were selected for testing. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that the District revise its procedures to include documenting the individual that prepared the semi-annual performance reports. Views of Responsible Officials: Management Agrees. See separate corrective action plan.

Corrective Action Plan

Finding 2022-003 Federal Agency: U.S. Department of Homeland Security Federal Financial Assistance Listing: 97.056 Applicable Federal Award Number: EMW-2019-PU-00447 & EMW-2020-PU-00288 Program Name: Port Security Grants Program Compliance Requirement: Reporting Type of Finding: Significant Deficiency, Instance of Non-compliance Views of Responsible Officials: We concur. Corrective Action Plan: Update reporting procedures to include documentation of the individual that prepared the semi-annual performance reports Responsible Individual(s): Steve Larson, Grants Manager Jeff Wingfield, Deputy Port Director, Regulatory & Public Affairs Anticipated Completion Date: Procedures to be updated by March 31, 2023.

Categories

Reporting Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 31263 2022-002
    Significant Deficiency
  • 31265 2022-002
    Significant Deficiency
  • 31266 2022-003
    Significant Deficiency
  • 607705 2022-002
    Significant Deficiency
  • 607706 2022-003
    Significant Deficiency
  • 607707 2022-002
    Significant Deficiency
  • 607708 2022-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
20.823 Port Infrastructure Development Program (b) $3.44M
97.056 Port Security Grant Program $332,435
20.205 Highway Planning and Construction $-326,629