Finding 31183 (2022-001)

Material Weakness
Requirement
M
Questioned Costs
$1
Year
2022
Accepted
2023-03-12
Audit: 26969
Organization: Latino Network (OR)

AI Summary

  • Core Issue: Latino Network lacks documented controls for monitoring subrecipients, risking misuse of federal funds.
  • Impacted Requirements: Noncompliance with 2CFR 200.331 and Uniform Guidance for federal award monitoring.
  • Recommended Follow-up: Create and implement written policies and procedures for effective subrecipient monitoring.

Finding Text

2022-001 Finding ? Federal Award Type: Subrecipient Monitoring ? Material Noncompliance and Material Weakness in internal control over compliance. AL Number: 21.027 Coronavirus State and Local Fiscal Recovery Funds Criteria / Requirement: In accordance with 2CFR?200.331, a pass-through entity must monitor the activities of subrecipients to ensure that federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts and grants agreements. Condition / Context: Latino Network passed through $85,311 in funding to subrecipients. During our audit, we noted that Latino Network did not have documented written controls or procedures to ensure compliance with the U.S. Office of Management and Budget?s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) subrecipient monitoring requirements. Cause: Procedures are not in place to ensure that Latino Network is maintaining adequate monitoring for each federal subrecipient. Effect: Failure to maintain sufficient subrecipient monitoring may result in the wrongful use of federal funds and non-compliance with the provisions of applicable requirements. Questioned Costs: $85,311 Recommendation: The Organization should establish written policies and procedures regarding the monitoring of subrecipients, as well as establish monitoring procedures to ensure that such policies and procedures are being followed.

Corrective Action Plan

March 6, 2023 CORRECTIVE ACTION PLAN Latino Network respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Kern Thompson 1800 SW First Avenue, Suite 410 Portland, Oregon 97201 Audit Period: 07/01/2021 ? 06/30/2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Finding ? 2022-001 Criteria/Requirement: In accordance with 2.CFR?200.331, a pass-through entity must monitor the activities of subrecipients to ensure that federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts and grants agreements. Condition/Context: Latino Network passed through $85,311 in funding to subrecipients. During our audit, we noted that the Latino Network did not have documented written controls or procedures to ensure compliance with the U.S. Office of Management and Budget?s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) subrecipient monitoring requirements. Cause: Procedures are not in place to ensure that Latino Network is maintaining adequate monitoring for each federal subrecipient. Effect: Failure to maintain sufficient subrecipient monitoring may result in the wrongful use of federal funds and non-compliance with the provisions of applicable requirements. Questioned Costs: $85,311 Recommendation: The Organization should establish written policies and procedures regarding the monitoring of subrecipients, as well as establish monitoring procedures to ensure that such policies and procedures are being followed. Management?s Response: We agree with the auditors' comments, and the following action will be taken to improve the situation. We will create and document the policies and procedures for effective monitoring of federally granted subrecipients by the end of the fiscal year. We will then perform monitoring of all federally granted subrecipients prior to our FY23 financial audit. Revisions to the users' manual will be made as needed to ensure the manual is current at all times. Grants & Contracts Accountants and Accounting Manager will be trained to perform federally granted subrecipient monitoring.

Categories

Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles Material Weakness

Other Findings in this Audit

  • 31184 2022-001
    Material Weakness
  • 31185 2022-001
    Material Weakness
  • 607625 2022-001
    Material Weakness
  • 607626 2022-001
    Material Weakness
  • 607627 2022-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.231 Emergency Solutions Grant Program $886,001
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $269,418
93.297 Teenage Pregnancy Prevention Program $194,688
93.568 Low-Income Home Energy Assistance $104,335
93.667 Social Services Block Grant $100,000
17.258 Wia Adult Program $80,000
93.268 Immunization Cooperative Agreements $58,333
21.027 Coronavirus State and Local Fiscal Recovery Funds $48,264
93.569 Community Services Block Grant $41,538
93.556 Promoting Safe and Stable Families $39,928
21.019 Coronavirus Relief Fund $34,762
84.287 Twenty-First Century Community Learning Centers $34,070
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $24,299