FAC Explorer

Finding 30164 (2022-005)

Significant Deficiency
Requirement
AB
Questioned Costs
-
Year
2022
Accepted
2023-01-24
Audit: 38112
Organization: Orange County, North Carolina (NC)
Auditor: Mauldin & Jenkins

AI Summary

  • Answer: The audit focuses on the Medicaid Cluster program, specifically Assistance Listing Number 93.778.
  • Trend: There is a growing emphasis on compliance and proper management of federal funds in Medicaid programs.
  • List: Key areas to monitor include eligibility verification, fund allocation, and reporting accuracy.

Finding Text

Information on the federal programs: Medicaid Cluster (Medicaid), Assistance Listing Number 93.778, U.S.

Corrective Action Plan

Employees must enter their time into Daysheets by 5 pm on the following business day, unless special permission is obtained from the employee?s supervisor. Employees are responsible for ensuring that the minutes/hours reported on the Daysheets agree to their time reported in Kronos. When they certify their time in the Daysheets program, they are certifying that they have reconciled their Daysheet time to the Kronos system. On a weekly basis by Wednesday at noon, Supervisors must verify the Daysheet time reported for the prior week for each direct report and that it agrees to the Kronos recordkeeping reports for that period. Supervisors must keep records evidencing that this reconciliation has been completed. This documentation can be requested for review by the DSS Accounting staff and/or auditors at any time. On a weekly basis by Thursday at noon, Accounting unit staff will verify the Daysheet time reported for the prior week for all department staff (required to complete a Daysheet) and that it agrees to the Kronos recordkeeping reports for the period. Accounting unit staff will utilize Kronos and Daysheet systems generated reports in the verification process. Supervisors and staff will be notified by email of any discrepancies and will have three business days to make corrections. Supervisors are responsible for counseling employees whose time in Daysheets do not agree to Kronos or for those who do not enter time within required timeframes without supervisor approval. On a monthly basis, according to the Daysheet Deadline Calendar provided by Accounting, each supervisor is responsible for approving the accuracy of the Daysheets in the Daysheets program. It is expected that the supervisor has properly reconciled the minutes and hours reported in the Daysheets to the Kronos system.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 30165 2022-005
    Significant Deficiency
  • 30166 2022-005
    Significant Deficiency
  • 30167 2022-005
    Significant Deficiency
  • 30168 2022-005
    Significant Deficiency
  • 30169 2022-005
    Significant Deficiency
  • 30170 2022-005
    Significant Deficiency
  • 30171 2022-005
    Significant Deficiency
  • 30172 2022-005
    Significant Deficiency
  • 30173 2022-005
    Significant Deficiency
  • 34764 2022-005
    Significant Deficiency
  • 34765 2022-005
    Significant Deficiency
  • 34766 2022-005
    Significant Deficiency
  • 34767 2022-005
    Significant Deficiency
  • 34768 2022-005
    Significant Deficiency
  • 34769 2022-005
    Significant Deficiency
  • 34770 2022-005
    Significant Deficiency
  • 34771 2022-005
    Significant Deficiency
  • 34772 2022-005
    Significant Deficiency
  • 34773 2022-005
    Significant Deficiency
  • 34774 2022-005
    Significant Deficiency
  • 34775 2022-005
    Significant Deficiency
  • 606606 2022-005
    Significant Deficiency
  • 606607 2022-005
    Significant Deficiency
  • 606608 2022-005
    Significant Deficiency
  • 606609 2022-005
    Significant Deficiency
  • 606610 2022-005
    Significant Deficiency
  • 606611 2022-005
    Significant Deficiency
  • 606612 2022-005
    Significant Deficiency
  • 606613 2022-005
    Significant Deficiency
  • 606614 2022-005
    Significant Deficiency
  • 606615 2022-005
    Significant Deficiency
  • 611206 2022-005
    Significant Deficiency
  • 611207 2022-005
    Significant Deficiency
  • 611208 2022-005
    Significant Deficiency
  • 611209 2022-005
    Significant Deficiency
  • 611210 2022-005
    Significant Deficiency
  • 611211 2022-005
    Significant Deficiency
  • 611212 2022-005
    Significant Deficiency
  • 611213 2022-005
    Significant Deficiency
  • 611214 2022-005
    Significant Deficiency
  • 611215 2022-005
    Significant Deficiency
  • 611216 2022-005
    Significant Deficiency
  • 611217 2022-005
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $5.71M
14.871 Section 8 Housing Choice Vouchers $4.86M
93.659 Adoption Assistance $918,941
21.019 Coronavirus Relief Fund $452,980
17.259 Wia Youth Activities $362,707
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $351,201
93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund $244,288
93.268 Immunization Cooperative Agreements $220,952
93.558 Temporary Assistance for Needy Families $196,203
20.507 Federal Transit_formula Grants $189,319
93.568 Low-Income Home Energy Assistance $175,398
14.239 Home Investment Partnerships Program $126,972
93.658 Foster Care_title IV-E $121,921
14.267 Continuum of Care Program $109,037
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $109,007
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $103,602
93.556 Promoting Safe and Stable Families $103,558
93.994 Maternal and Child Health Services Block Grant to the States $101,609
93.217 Family Planning_services $87,836
93.767 Children's Health Insurance Program $85,464
45.310 Grants to States $81,336
20.513 Enhanced Mobility of Seniors and Individuals with Disabilities $67,619
93.052 National Family Caregiver Support, Title Iii, Part E $63,626
93.667 Social Services Block Grant $61,294
93.645 Stephanie Tubbs Jones Child Welfare Services Program $40,381
93.069 Public Health Emergency Preparedness $38,836
93.940 Hiv Prevention Activities_health Department Based $31,000
10.902 Soil and Water Conservation $30,633
93.991 Preventive Health and Health Services Block Grant $30,607
93.778 Medical Assistance Program $29,346
20.600 State and Community Highway Safety $24,951
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $24,208
93.053 Nutrition Services Incentive Program $22,473
14.401 Fair Housing Assistance Program_state and Local $14,146
97.042 Emergency Management Performance Grants $10,183
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $9,645
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $9,062
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $6,865
93.898 Cancer Prevention and Control Programs for State, Territorial and Tribal Organizations $6,825
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $3,755
93.563 Child Support Enforcement $3,028
14.231 Emergency Solutions Grant Program $2,984
93.977 Preventive Health Services_sexually Transmitted Diseases Control Grants $100
93.116 Project Grants and Cooperative Agreements for Tuberculosis Control Programs $50
93.566 Refugee and Entrant Assistance_state Administered Programs $15