Finding 29920 (2022-001)

Material Weakness
Requirement
I
Questioned Costs
-
Year
2022
Accepted
2023-03-30

AI Summary

  • Core Issue: The organization lacks written policies to verify if vendors are suspended or disbarred before awarding contracts.
  • Impacted Requirements: Compliance with federal regulations regarding vendor eligibility for contracts funded by federal grants.
  • Recommended Follow-Up: Implement a process to check all potential vendors for suspension or disbarment prior to contract awards.

Finding Text

2022 ? 001 Federal Agency: Department of Justice Federal Program Name: Victims of Crime Act (VOCA) Assistance Listing Number: 16.575 Federal Award Identification Number and Year: Award Period: 7/1/2021 ? 6/30/2022 Type of Finding: ? Material Weakness in Internal Control Over Compliance Criteria or specific requirement: The organization does not have written policies and procedures for checking if potential vendors are suspended or disbarred by the federal government. Condition: Three out of three selections we tested were not checked for suspension or disbarment prior to awarding contracts paid with federal grant monies. Questioned costs: There were no questioned costs. Context: Three out of three selections we tested were not checked for suspension or disbarment prior to awarding contracts paid with federal grant monies. Cause: The organization did not check for suspension or disbarment prior to awarding contracts paid with federal grant monies. Effect: Unauthorized vendors could be awarded contracts. Repeat Finding: No Recommendation: We recommend all potential vendors be checked for suspension or disbarment prior to awarding contracts. Views of responsible officials: There is no disagreement with the audit finding.

Corrective Action Plan

Department of Justice Collier County Child Advocacy Council, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS Department Of Justice 2022-001 Victims of Crime Assistance (VOCA) ? Assistance Listing No. 16.575 Recommendation: Collier County Child Advocacy Council, Inc. should develop controls to ensure potential vendors are checked for suspension or disbarment prior to awarding contracts. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Children?s Advocacy Center will develop a formal procurement checklist, in addition to the existing procurement policy, that will require all project vendors be checked for suspension or disbarment prior to awarding contracts, regardless of funder. Name(s) of the contact person(s) responsible for corrective action: Robert Wilkinson Planned completion date for corrective action plan: 3/31/2023 If the Department of Justice has questions regarding this plan, please call Robert Wilkinson at 239-544-3045.

Categories

Procurement, Suspension & Debarment Material Weakness Internal Control / Segregation of Duties

Other Findings in this Audit

  • 29921 2022-001
    Material Weakness
  • 606362 2022-001
    Material Weakness
  • 606363 2022-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
16.575 Crime Victim Assistance $416,194
93.667 Social Services Block Grant $107,571
93.556 Promoting Safe and Stable Families $45,480