Finding Text
Criteria: The information in the Schedule of Expenditures of Federal Awards (SEFA) should be derived from, and relate directly to, the underlying accounting and other records used to prepare the financial statements. Condition and Context: The grant expenditures on the SEFA were not reconciled to the general ledger accounting system or other records used to prepare the financial statements. Cause: Revenue accounts were created for each reimbursement grant program beginning October 1, 2020. However, grant receivables were not recorded and revenue accounts for each reimbursement grant program were not reconciled to the underlying expenditures in the accounting and other records used to prepare the financial statements and SEFA. Effect or Potential Effect: The SEFA could be materially misstated if grant expenditures reported on the SEFA are not reconciled to the underlying accounting and other records used to prepare the financial statements. Recommendation: Reimbursement grant revenue accounts should be reconciled to the underlying grant expenditures on the grant request and other reports on a timely basis. Responsible Official's Response: Prior to July 1, 2019, Organization staff did not adequately set up or maintain the accounting software being used. During the year new staff added multiple accounts to ensure that the data in the system matched data showing on government reports. Frequent reconciliations and implementation of policies and procedures will allow data to be accurate in the system and match data that has been submitted to the government from worksheets done in the past.