Finding 28552 (2022-002)

Material Weakness
Requirement
N
Questioned Costs
$1
Year
2022
Accepted
2023-06-22

AI Summary

  • Core Issue: The Board awarded a construction contract for $689,002.89 without including required prevailing wage rate clauses, violating the Davis-Bacon Act.
  • Impacted Requirements: The Board failed to ensure compliance with federal wage rate requirements and did not receive certified payrolls from contractors.
  • Recommended Follow-Up: Implement controls to ensure all future construction contracts funded by federal assistance comply with the Davis-Bacon Act.

Finding Text

Title 29, U.S. Code of Federal Regulations, Part 5, Sub-Part A Davis Bacon and Related Acts Provisions and Procedures (the ?Davis-Bacon Act?), requires that any construction contract in excess of $2,000 that is funded wholly or in part by federal funds include prevailing wage rate clauses. The laborers and mechanics employed by contractors or subcontractors to work on construction contracts in excess of $2,000 financed by federal assistance funds must be paid wages not less than those established for locality of project (prevailing wage rates) by the Department of Labor (DOL) and the contractor or subcontractor must submit to the nonfederal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls). During fiscal year 2022, the Board entered into a construction project contract totaling $689,002.89 that did not include prevailing wage rate clauses. As of September 30, 2022, the Board had expended $431,105.95 of COVID-19 Education Stabilization Funds (Elementary and Secondary School Emergency Relief) on the project. The Board did not have controls in place to ensure the Davis-Bacon Act wage rate requirements were included in construction contracts, therefore, the construction project contract was awarded during the fiscal year that did not include prevailing wage rate clauses nor did the contractors submit weekly certified payrolls to the Board. As a result, the Board is not in compliance with the Davis-Bacon Act as it pertains to wage rate requirements. Recommendation: The Board should comply with Title 29, U.S. Code of Federal Regulations, Part 5, Sub-Part A Davis Bacon and Related Acts Provisions and Procedures (the ?Davis-Bacon Act?) when using COVID-19 Education Stabilization Funds (ESSER) to fund construction contracts in excess of $2,000.00.

Corrective Action Plan

FINDING: Title 29, U.S. Code of Federal Regulations, Part 5, Sub-Part A Davis Bacon and Related Acts Provisions and Procedures (the "Davis-Bacon Act") requires that any construction contract in excess of $2,000 that is funded wholly or in part by federal funds include prevailing wage rate clauses. The laborers and mechanics employed by contractors or subcontractors to work on construction contracts in excess of $2,000 financed by federal assistance funds must be paid wages not less than those established for locality of project (prevailing wage rates) by the Department of Labor (DOL) and the contractor or subcontractor must submit to the nonfederal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls.) During fiscal year 2022, the Board entered into a construction project contract totaling $689,002.89 that did not include prevailing wage rate clauses. As of September 30, 2022, the Board had expended $431,105.95 of COVID-19 Education Stabilization Funds (Elementary and Secondary School Emergency Relief) on the project. The Board did not have controls in place to ensure the Davis-Bacon Act wage rate requirements were included in construction contracts, therefore, the construction project contract was awarded during the fiscal year that did not include prevailing wage rate clauses not did the contractors submit weekly certified payrolls to the Board. As a result, the Board is not in compliance with the Davis-Bacon Act as it pertains to wage rate requirements. RECOMMENDATION: The Board should comply with Title 29, U.S. Code of Federal Regulations, Part 5, Sub-Part A Davis Bacon and Related Acts Provisions and Procedures (the "Davis-Bacon Act") when using COVID-19 Education Stabilization Funds (ESSER) to fund construction contracts in excess of $2,000. RESPONSE/VIEWS: We agree to the finding. CORRECTIVE ACTION PLANNED: All contracts will be reviewed more carefully by the superintendent and CSFO. ANTICIPATED COMPLETION DATE: These contracts are in the process of being updated. CONTACT PERSON: Morgan Blankenship (morgansmothers@wcsclass.com) (205-489-5018).

Categories

Questioned Costs Matching / Level of Effort / Earmarking Special Tests & Provisions

Other Findings in this Audit

  • 604994 2022-002
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $1.34M
84.010 Title I Grants to Local Educational Agencies $715,928
10.553 School Breakfast Program $570,933
32.009 Emergency Connectivity Fund Program $442,745
10.555 National School Lunch Program - Non Cash Assistance Commodities $140,486
84.287 Twenty-First Century Community Learning Centers $114,011
10.559 Summer Food Service Program for Children $102,022
84.367 Supporting Effective Instruction State Grants $101,001
84.027 Special Education_grants to States $93,425
39.003 Donation of Federal Surplus Personal Property $65,940
84.424 Student Support and Academic Enrichment Program $57,040
10.665 Schools and Roads - Grants to States $56,303
84.048 Career and Technical Education -- Basic Grants to States $42,382
84.126 Rehabilitation Services_vocational Rehabilitation Grants to States $30,881
84.358 Rural Education $22,233
10.558 Child and Adult Care Food Program $21,520
84.173 Special Education_preschool Grants $18,447
10.560 State Administrative Expenses for Child Nutrition $7,417
93.600 Head Start $4,560
84.425 Education Stabilization Fund $723
96.001 Social Security_disability Insurance $440