Finding Text
2022-6 Lack of Proper Documentation Grantor: Department of Housing and Urban Development (HUD) Program Name: Section 8 Housing Choice Vouchers CFDA number: 14.871 Criteria: HUD and Four Square?s Administration Plan require proper documentation to support eligibility, proper maintance of a waiting list and understanding of responsibilities by tenants and landlords. Condition: Documentation was insufficient to show priority points calculated and how people are chosen from the waiting list, some discrepancies on income verification documents were not properly explained; changes to utilities provided where not properly corrected on several leases; and instances when a landlord gave notice of termination, documentation didn?t show the offer of a new voucher to tenants. Effect: Currently there are more vouchers than people on the waiting list and all questioned items could be resolved after further review or discussed with client; however, the failure to document compliance with policies and procedure increases the risk of noncompliance with federal agency and organizational requirements. Cause: Lack of retaining required documentation in tenant files. Recommendation: Staff meetings and random internal audits of tenant files should continue, focusing on proper training of the Administrative Plan, HUD notices and proper documentation. Lack of proper documentation is a repeat finding for this program. Views of responsible officials and planned corrective actions: Four Square agrees with this finding and will adhere to the correction action plan beginning on page 50 in this audit report.