Finding Text
Child Nutrition Cluster ?School Nutrition Program ? Assistance Listing #10.555 and Summer Food Service Program ? Assistance Listing #10.559 2022-006 ? Significant Deficiency in Controls over Compliance and Compliance Finding: Reporting Conditions and Criteria: Per the compliance supplement, schools must submit monthly claims for meals and snacks served to eligible students withing 60 days following the last day of the month covered by the claim. Cause/Context: During testing of timing of reporting it was noted that there were three instances of claims being made after the 60 day deadline. The August claim for the Summer Food Program for West Catholic was submitted on December 15, 2021 which is 106 days after August 31, 2021. The November claim for School Nutrition Program for both Catholic Central and West Catholic were submitted on January 31, 2022 which is 62 days after November 30, 2021. Recommendations: We recommend implementation of a documented tracking system for reports according to the deadlines provided by the funding entity. In the event an extension is necessary, that extension should be requested prior to the due date and should be documented. We also recommend that multiple people be involved in the reporting process, so that reports can still be filed timely in the event of unexpected absences or turnover in staff. Views of Responsible Officials and Planned Corrective Actions: We concur with the findings of the auditors. We have developed a plan to address the findings, and are actively working to implement that plan. The corrective action plan is attached to this report.