Finding Text
(#2022-001) Procurement Procedures Assistance Listing # 84.425D CRRSA-ESSER 2-COVID-19 84.425U ARP-ESSER 3-COVID-19/ARP-SLR Summer Enrichment-COVID-19/ARP-SLR Comprehensive After School-COVID-19/ARP-SLR Learning Loss-COVID-19 Year Ended ? June 30, 2022 Indirect Program Federal Agency ? U.S. Department of Education Criteria ? The Uniform Grant Guidance requires that New York State School Districts follow formal procurement methods. Condition ? One vendor paid with grant funds was paid in excess of $35,000 for a public works project which was not competitively bid in accordance with the District?s procurement policy. Cause ? The project was originally going to be less in scope, and the District did not receive additional responses to requests for quotes, additional competition was not sought when the scope of the project changed. Effect ? The District will not be considered a low-risk auditee for single audit purposes. In addition, the District is not in compliance with its procurement policy. Questioned Costs ? There were no questioned costs noted related to this finding. Context ? This findings was identified during testing of purchases made with grant funds, follow up inquiries of management, and review of the related policies noted above. Recommendation ? We recommend the District ensure that proper bidding procedures are followed when purchases or projects exceed the applicable threshold of $20,000/$35,000. District?s Response ? The District will ensure that proper bidding procedures are followed when purchases or projects exceed the applicable threshold of $20,000/$35,000. We have met as an administrative team to discuss this process and to ensure that we are all aware of the process. The district allowed quotes to be held in offices and going forward they will be turned into the Business Office to be held to ensure we have proper documentation.