Finding Text
Finding 2022-001 Untimely Submission of Reports Identification of the Federal and State Program: Assistance Listing Number: 16.575 Program Name: Crime Victim Assistance Program Federal Agency: U.S. Department of Justice, passed through NJ State Department of Law and Public Safety State Agency: State of New Jersey, Department of Children and Families Program Name: Camden County Women?s Center Federal/State Award Year: 2022 Finding Type: Significant Deficiency Compliance Requirement: Reporting Questioned Costs: $0 Criteria Per the VOCA contract, the grantee is required to submit quarterly programmatic reports by the 15th calendar day of the month following the end of the quarter to the State of New Jersey. Per the State of New Jersey 22HXDW contract, the semi annual expenditure report was due 45 days after period end. Condition and Context For a sample of 18 reports tested, we noted that 15 of the reports were submitted past the required deadline as noted in the table below. The sample was not intended to be, and was not, a statistically valid sample. The 22HXDW contract report on expenditures for December 31, 2021 was filed December 12, 2022. Cause The Organization had turnover in staff and required additional time to complete the filings completely and accurately. Effect or Potential Effect The Organization is not in compliance with the timeliness of reporting requirements of the funding agency. Funds may be held or not disbursed timely from the funding source due to the late filing of reports, which could result in cash flow problems for the Organization. Identification as a repeat finding 2021-001 Recommendation The Organization should evaluate its finance department and increase resources as necessary to aid in compliance and implement internal controls to facilitate timely filings of reports. Views of Responsible Officials The Organization plans to reorganize job duties and increase staff in the finance department to assist in the preparation of quarterly fiscal and programmatic reports to file on a timely basis. This was a result of staff turnover which created delays in filing complete and accurate reports.