Finding Text
Criteria - Quarterly public reporting for grants received under the Education Stabilization Fund are required to be posted to the Institute’s primary website no later than 10 days after the end of each calendar quarter.
Condition - The Institute provided support to show that 3 of 4 quarterly reports selected for testing were posted to their website within 10 days after the end of the calendar quarter. The Institute stated that 1 of the 4 quarterly reports was posted timely; however, the Institute was unable to provide information to show the date of the posting to their website. At the time of the audit, all reports were posted on the Institute’s website.
Effect - As a result of this condition, auditors were not able to determine if the required information was provided to the public timely and therefore, unable to determine if the Institute was in compliance with the grant requirements.
Cause - Documentation supporting the date the quarterly report was posted to the Institute’s website was not maintained.
Recommendation - We recommend that the Institute establish controls and procedures to ensure quarterly reporting is posted timely in accordance with the grant requirements.
Response - Documentation of grant reporting will be maintained in multiple locations for future grant programs. Quarterly reporting is completed for the Education Stabilization Fund. The funds have been expended and the programs are in the closeout process.
Conclusion - Response accepted.