Finding Text
Special Tests and Provisions ? Return to Title IV Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.063, 84.007, 84.268, 84.033 Federal Agency: U.S. Department of Education (ED) Direct funded by the U.S. Department of Education (ED) Criteria When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student?s withdrawal date. For a student who withdraws, without providing notification, from a school that is not required to take attendance, the school must determine the withdrawal date no later than 30 days after the end of the earlier of (1) the payment period or the period of enrollment (as applicable), (2) the academic year, or (3) the student?s educational program in accordance with 34 CFR 668.22 (l)(3). Condition During our testing, we noted 19 instances out of 46 students tested where the date of determination of the student?s WD was outside the required timeframe of 30 days for unofficial withdrawals. Cause The District?s internal controls associated with timely return to Title IV procedures failed to ensure that withdrawal dates for ?unofficial withdrawals? were determined within the 30 day requirement. Effect In 19 of the 46 calculations tested, the determination of when a student withdrew was done outside payment period. Questioned Costs None noted. Context/Sampling A non-statistical sample of 46 return of Title IV calculations were tested out of a total population of 282 return of Title IV calculations. Repeat Finding from Prior Year Yes Recommendation Management should have a process in place to ensure that the determination date for students that unofficially withdraw are completed within 30 days of the end of the payment period.