Finding 24094 (2022-001)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2022
Accepted
2023-04-04

AI Summary

  • Core Issue: The Organization failed to conduct required Suspension and Debarment searches for vendors before contracts over $25,000.
  • Impacted Requirements: This violates the Compliance Supplement for the Maternal, Infant, and Early Childhood Visiting Program.
  • Recommended Follow-Up: Implement policies and procedures to ensure compliance with Suspension and Debarment searches prior to contract agreements.

Finding Text

Criteria/Condition: The Compliance Supplement for the Maternal, Infant, and Early Childhood Visiting Program requires the Organization to complete a search for Suspension and Debarment for a vendor before entering into a contract, greater than $25,000. Additionally, the Organization shall have policies and procedures in place to perform such search. The Organization did not complete a search for suspension and debarment before entering into contracts which may result in the Organization entering into contracts with vendors that are suspended and/or debarred. Cause/Effect: The Organization did not have policies and procedures in place to complete a search for suspension and debarment before entering into contracts which led the Organization to not follow the Compliance Supplement requirements. Repeat Finding from Prior Year: N/A Questioned Costs: N/A Recommendation: We recommend the Organization implement policies and procedures to ensure a search for Suspension and Debarment is completed before entering into contracts in order to follow compliance requirements. View of Responsible Officials: See management's corrective action plan.

Corrective Action Plan

Recommendation: We recommend the Organization implement policies and procedures to ensure a search for Suspension and Debarment is completed before entering into contracts in order to follow compliance requirements. Corrective Action Plan ? In response to the finding listed above, Easter Seals Rio Grande Valley has written a policy #400 "Debarment and Suspension". The policy expands the parameters from the current practice of completing the search for all direct service providers, to completing the search for any contracted service in the amount of $25,000 or greater, in order to comply with federal grant requirements. Easter Seals RGV will conduct a search prior to entering into a contract to ensure that the contracting organization or entity is not debarred or suspended from doing business with the government. Proposed Completion Date ? March 21, 2023 Contact Person - David H. Elizondo, CFO

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 24095 2022-001
    Significant Deficiency
  • 24096 2022-001
    Significant Deficiency
  • 24097 2022-001
    Significant Deficiency
  • 600536 2022-001
    Significant Deficiency
  • 600537 2022-001
    Significant Deficiency
  • 600538 2022-001
    Significant Deficiency
  • 600539 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.181 Special Education-Grants for Infants and Families $1.45M
84.027 Special Education_grants to States $205,200
93.590 Community-Based Child Abuse Prevention Grants $120,000
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $62,899
93.558 Temporary Assistance for Needy Families $29,483
10.558 Child and Adult Care Food Program $13,069
94.006 Americorps $8,436
14.218 Community Development Block Grants/entitlement Grants $3,990