Finding 2345 (2022-004)

Criteria or specific requirement (including statutory, regulatory, or other criterion): Benefit issuances should be supported by standardized forms and documents, such as approved applications and payment authorizations. Condition and context: Of forty benefits tested for 2022, the following exceptions were noted: One selection did not have the required caseworker and supervisor signature on the application/recertification, and One selection did not have a signed non-services authorization form (LDSS-3209). Cause: Inconsistency and lack of internal controls surrounding the established County policies and procedures of record retention over benefit payment. Effect or potential effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Cause: Inconsistency and lack of internal controls surrounding the established County policies and procedures of record retention over benefit payment. Effect or potential effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should review the supervisory review procedures to ensure completeness of applicant files. View of responsible officials: As detailed in the corrective action plan, management agrees with this finding.