Finding 22780 (2022-002)

Finding reference: 2022-002 Federal Agency: Department of Health and Human Services Federal Program: 93.110 Maternal and Child Health Federal Consolidated Programs Requirement: Reporting Type of Finding: Material weakness in internal control over major program; Noncompliance Criteria: Any obligation to a subrecipient over $25,000 is required to be reported under the Federal Funding Accountability and Transparency Act (FFATA) requirements. Condition: First tier subawards were not entered into the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) portal during the audit period. Cause: Management does not have procedures in place to ensure subrecipients meeting the reporting requirement are entered into the FSRS portal. Effect: First tier subrecipients may not be reported in the FSRS portal, causing noncompliance with the FFATA. Context: There was one subrecipient agreement that met the requirements of a first tier subaward during the audit period. This subaward was not reported in the FSRS portal during the year under audit. A summarization of transactions tested, as well as questioned costs, are below. "See schedule of findings and questioned costs for chart/table" Recommendation: The Foundation should make the first-tier subaward determination when funds are awarded to subrecipients and promptly enter qualifying subawards into the FSRS portal. Brown Schultz Sheridan & Fritz (BSSF) recommends that one individual is responsible for entering the subaward into the portal and another individual is responsible for checking the portal before the deadline (one month after the subaward obligation was made). Adding this additional review of the portal would ensure that qualifying subawards are appropriately reported. Views of Responsible Officials and Planned Corrective Actions: See corrective action plan.