Finding 22690 (2022-001)

- Repeat Finding
Requirement
E
Questioned Costs
-
Year
2022
Accepted
2023-07-24
Audit: 21503
Organization: Muskegon Housing Commission (MI)

AI Summary

  • Core Issue: Missing information during tenant recertification for the Section 8 Housing Choice Vouchers Program.
  • Impacted Requirements: Compliance with timely and complete recertification processes.
  • Recommended Follow-Up: Implement stronger controls to ensure all required documentation is completed and received on time.

Finding Text

Finding Reference Number 2022-1 Program Name - CFDA# 14.871 - Section 8 Housing Choice Vouchers Program Finding Type - Noncompliance; Missing Information Criteria - It was noted in our review of Section 8 Housing Choice Vouchers Program tenants files that during recertification some of the required information was missing. Condition - The Commission did not ensure that all required information was completed and received and recertification were timely performed. Questioned Costs - Unknown Cause/Effect - The Commission did not ensure that required information was complete for Section 8 Housing Choice Vouchers Program tenants. As a result, there was a breakdown of internal controls over the compliance of recertification of tenants. Recommendations - We recommend adequate controls over the completing of recertification of Section 8 Housing Choice Vouchers Program tenants to ensure compliance with the program. Auditee Response - The Commission will review their internal control policies for compliance with Section 8 Housing Choice Vouchers Program tenant recertification process. Management's Response - The Commission will review their internal control policies for compliance with Section 8 Housing Choice Vouchers Program tenant recertification process and the required documentation in timely manner. Action Plan - The Commission's management will review the program and determine which required documentation should be completed and received in the Section 8 Housing Choice Vouchers Program.

Corrective Action Plan

25-May-23 Zenk and Associates P.C. 2404 East U.S. Highway 223 Adrian, MI 49221 Re: Independent Audit FYE September 30, 2022?Management Response Dear Mr. Zenk: This letter serves as the Muskegon Housing Commission?s follow-up and completed response to the one (1) finding reported in the Independent Audit FYE September 30, 2022. Finding 2021-1 Section 8 Housing Choice Voucher Program Tenant Files were missing supporting documents and not timely recertified. Corrective Action: Muskegon Housing Commission will be correcting these deficiencies in a few different ways. First, there will be a personnel change and a different employee will be doing the HCV work. This employee will be sent to training for certification in all processes. Management will also take a random sample of recertification's each month to perform a quality check. Any deficiencies found will need to be corrected with 30 days of the review. Please do not hesitate to contact me at 231-722-2647 during normal business hours of Monday through Friday 8:30 a.m. - 5:00 p.m. with any questions. Respectfully submitted, Angela Mayeaux Angela Mayeaux Executive Director

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $1.30M
14.850 Public and Indian Housing $569,143
14.872 Public Housing Capital Fund $530,994