FAC Explorer

Finding 21353 (2022-001)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-06-01
Audit: 19753
Organization: City of Coral Springs, Florida (FL)
Auditor: Rsm US LLP

AI Summary

  • Core Issue: The City failed to submit the required Form SF-425, Federal Financial Report, on time.
  • Impacted Requirements: Bi-annual reporting to the grantor is mandatory until the grant period ends.
  • Recommended Follow-up: Implement internal controls to ensure timely submission of the report moving forward.

Finding Text

IC 2022-001 Reporting U.S. Department of Commerce Economic Development Cluster Stormwater Improvements Assistance Listing Number: 11.307 Criteria: The City is required to file Form SF-425, Federal Financial Report on a bi-annual basis, until the end of the grant?s period of performance. Condition: We noted that Form SF-425, Federal Financial Report was not submitted to the grantor on a bi-annual basis, as required by program guidelines. Cause: Lack of effective administrative oversight of the grant program. Effect or potential effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding. Questioned costs: Not applicable. Context: The finding is considered systemic in nature. Recommendation: We recommend that the City establish internal control policies and procedures to allow for the timely submission of Form SF-425, Federal Financial Report to the grantor on a bi-annual basis, until the end of the grant?s period of performance.

Corrective Action Plan

Management acknowledges that Form SF-425, Federal Financial Report (Form SF-425) was not completed in a timely manner. This was corrected in fiscal year 2023 when Form SF-425 was submitted and accepted by the grantor. There was no penalty for submitting Form SF-425 in fiscal year 2023. Internal control policies and procedures have now been established to ensure that Form SF-425 will be completed and submitted in a timely manner on a biannual basis. All funds for this grant have been drawn down and the final Form SF-425 has been submitted per grant guidelines.

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 597795 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
11.307 Economic Adjustment Assistance $2.13M
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.65M
16.922 Equitable Sharing Program $429,785
16.835 Body Worn Camera Policy and Implementation $300,000
84.425 Education Stabilization Fund $264,743
97.067 Homeland Security Grant Program $262,901
20.600 State and Community Highway Safety $40,000
45.129 Promotion of the Humanities_federal/state Partnership $25,000
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $22,929
14.218 Community Development Block Grants/entitlement Grants $10,000
16.738 Edward Byrne Memorial Justice Assistance Grant Program $5,829
45.025 Promotion of the Arts_partnership Agreements $4,220
14.239 Home Investment Partnerships Program $260