Finding 204836 (2022-003)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
-
Year
2022
Accepted
2023-08-14

AI Summary

  • Core Issue: Difficulty in achieving adequate control due to limited staff handling both grants and accounting.
  • Impacted Requirements: Segregation of duties is not effectively implemented, raising concerns about internal controls.
  • Recommended Follow-Up: Review staffing levels and consider cross-training or additional hires to improve duty segregation.

Finding Text

III-A-22 Segregation of Duties (All Programs Displayed on the Schedule of Expenditures of Federal Awards) As previously identified in the fiscal year 2021 audit report as item 2021-004, adequate control procedures through the segregation of employee duties is difficult to achieve due to the limited number of staff administering grants and performing accounting functions. See finding II-A-22 for additional information.

Corrective Action Plan

FINDING 2022-001: Various duties that should be segregated for each transaction including authorization, custody, and recording are not performed by different employees. The District has a limited number of employees, and therefore, and procedures have not been designed to adequately segregate duties or provide compensating controls through additional oversight of transactions and processes. Inadequate segregation of duties could adversely affect the District?s ability to prevent or detect and correct misstatements, errors, or misappropriations on a timely basis by employees in the normal course of performing their assigned functions. QUESTIONED COSTS: No STATUS: Corrective action in progress CORRECTIVE ACTION: The District will monitor this situation and continue to segregate incompatible duties as much as possible. COMPLETION DATE: June 30, 2023

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 204837 2022-003
    Material Weakness Repeat
  • 204838 2022-003
    Material Weakness Repeat
  • 204839 2022-003
    Material Weakness Repeat
  • 781278 2022-003
    Material Weakness Repeat
  • 781279 2022-003
    Material Weakness Repeat
  • 781280 2022-003
    Material Weakness Repeat
  • 781281 2022-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $477,466
10.555 National School Lunch Program $287,154
84.010 Title I Grants to Local Educational Agencies $117,453
10.553 School Breakfast Program $65,923
10.559 Summer Food Service Program for Children $34,801
84.367 Improving Teacher Quality State Grants $33,082
84.358 Rural Education $30,925
84.027 Special Education_grants to States $29,145
84.424 Student Support and Academic Enrichment Program $12,671
93.575 Child Care and Development Block Grant $6,976