Finding Text
Finding 2022-002: Required Support for Annual Recertifications - Significant Deficiency Assistance Listing Number: 14.157 Federal Agency: U.S. Department of Housing and Urban Development Federal Award Number: Not applicable Federal Award Year: January 1, 2022 to December 31, 2022 Pass-Through Entity: Not applicable Criteria: The Project shall maintain adequate support in the tenant files to support annual recertification amounts and determined tenant and Housing Assistance payment amounts determined from annual recertifications. Questioned Cost: None reported. Condition/Context: There was one tenant file where the tenant assistance payment was negative ($158) for the months of January and February of 2022, and management was unable to provide sufficient explanation and support for why the amount was negative. The sample included four tenant files, the entire population was subject to testing. Effect: One tenant recertification showed a negative tenant assistance monthly payment. Cause: Lack of management oversight due to turnover of the property manager. Recommendation: The Project should have procedures in place to ensure all recertifications are done accurately and documentation is maintained for any unusual amounts. Views of Responsible Officials and Planned Corrective Actions: Management will ensure proper training is given to staff responsible for annual recertifications. Management will ensure monthly reconciliation of recertification is reviewed timely and all supporting documentation of the reconciliation is kept in the resident tenant files.