Finding 194958 (2022-001)

SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Finding 2022-001 ? Reporting and Close Out ? Material Weakness in Internal Controls over Compliance Federal program information Funding Agency: Department of the Treasury Program Title: Emergency Rental Assistance Program Federal Assistance Listing Number: 21.023 Questioned Costs: Undeterminable Criteria ? Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. Condition ? We noted that the housing authority did not have controls in place to ensure that all required reports were supported by underlying accounting records, properly reviewed prior to submission and that all supporting documentation was maintained. In addition, unspent funds were not returned to the Treasury department after the grant was closed. Emergency Rental Assistance Program (ALN 21.023) - For three of the four financial reports (ERA1 compliance report) that were selected for testing, the housing authority did not retain sufficient and accurate documentation to support amounts reported within the reports that reconciled back to the housing authority?s general ledger. Questioned Costs ? The calculation of questioned costs was not determinable for these instances of noncompliance. Cause ? Control procedures have not been implemented to ensure reports are being prepared and adequately supported. Effect ? Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Auditors? Recommendations ? The housing authority should establish centralized controls, which includes the identification of all required reports and their due dates, effective controls over the preparation of reports, and a monitoring function to ensure that controls are in place and operating effectively for report submission.