Finding 16527 (2022-001)

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Requirement
L
Questioned Costs
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Year
2022
Accepted
2022-10-17

AI Summary

  • Issue: Missing documentation for meal claims during testing.
  • Trend: This has occurred multiple times, indicating a potential pattern of inadequate record-keeping.
  • Follow-up: Ensure all meal claims are supported by proper documentation moving forward.

Finding Text

We noted several instances in which the documentation justifying the meals claimed could not be located at the time of testing.

Corrective Action Plan

The District has implemented new procedures related to the retention of production records in the Child Nutrition Program. The procedures include, but are not limited to: 1) Detailed instructions as to which documents are to be retained and where they are to be filed 2) Review of the production records daily by the on-site supervisors 3) Training and retraining of employees when necessary 4) Evaluation of the overall procedures on a triennial basis 5) Disposition guidelines once the retention period has passed. The Director of FNs is responsible for the implementation and oversight of document retention procedures. The new procedures will be implemented on October 18, 2022.

Categories

No categories assigned yet.

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $4.15M
84.010 Title I Grants to Local Educational Agencies $2.04M
10.553 School Breakfast Program $1.25M
10.559 Summer Food Service Program for Children $1.05M
84.027 Special Education_grants to States $451,971
10.565 Commodity Supplemental Food Program $355,644
84.367 Improving Teacher Quality State Grants $303,960
10.582 Fresh Fruit and Vegetable Program $245,910
84.196 Education for Homeless Children and Youth $119,129
84.365 English Language Acquisition State Grants $61,116
84.173 Special Education_preschool Grants $50,336
84.424 Student Support and Academic Enrichment Program $28,099
10.558 Child and Adult Care Food Program $19,415
10.542 Pandemic Ebt Food Benefits $13,402
84.425 Education Stabilization Fund $2,980