Finding 16242 (2022-001)

2022-1 Condition: Deficiencies Noted in Examination of Housing Choice Voucher Program Participant Files In a sample of Thirty (30) Housing Choice Voucher Program Participant files, the following deficiencies were noted: 3 files lacked timely annual recertification 6 files lacked support for 3rd party income verification 4 files lacked signed and dated 9886 for all adults 8 files lacked rent reasonableness for contract rent increase 3 files lacked new move in documentation 1 file lacked 214 citizenships for all adults CFDA Number: 14.871 Questioned Costs: None Criteria: 24 CFR ? 982 requirements for HCVP participant file maintenance. Cause/Effect: The Authority?s deficiencies in its resident files stems from a lack of certain controls concerning HUD requirements and procedures. The Authority has not been in complete compliance with HUD requirements. Recommendation: We recommend that the Authority review its internal control procedures over tenant file re-certifications and documentation in relation to annual inspections. We also recommend more standardization in file organization of information. Reply: We concur with this finding and the Auditor?s recommendation. We will review the internal control procedures over tenant file re-certifications and documents. Management will implement procedures to clear this finding in FY 2023.