Finding 159 (2023-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2023-10-10
Audit: 235

AI Summary

  • Answer: There is a material weakness in internal controls due to inadequate segregation of duties for revenue handling.
  • Trend: This issue impacts compliance with reporting requirements for Special Education grants.
  • List: Follow up on implementing proper segregation of duties to strengthen internal controls and ensure compliance.

Finding Text

A material weakness in internal controls was noted due to a lack of proper segregation of duties for revenues. This affects the reporting requirements for Special Education – Grants to States, CFDA No. 84.027 and Special Education - Preschool Grants, CFDA No. 84.173.

Corrective Action Plan

The Cornbelt Educational Cooperative Business Manager, Pamela Selken is the contact person responsible for the corrective action plan for this finding. This finding is due to the limited number of staff employed in the Cooperative's business office. Staffing the office at an efficient and financially feasible level precludes the hiring of enough personnel to provide an ideal environment for the internal controls. The Administration and Advisory Board is aware of the weakness in internal controls and will continue to develop policies and procedures and provide compensating controls to reduce the risk. We will also communicate this concern with our Board of Directors. The Cornbelt Educational Cooperative did adopt an Internal Controls and Procedures policy on March 13th, 2018 that does address many of these issues, and would ask for consideration reflecting this implementation. This finding will be an ongoing process, requiring continued analysis of processes and procedures in order to minimize the risk.

Categories

Internal Control / Segregation of Duties Material Weakness Reporting

Other Findings in this Audit

  • 160 2023-001
    Material Weakness Repeat
  • 576601 2023-001
    Material Weakness Repeat
  • 576602 2023-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.027 Special Education_grants to States $771,464
84.173 Special Education_preschool Grants $43,752