Finding 2022-002
a. Program Information: 14.267 Continuum of Care Program
b. Criteria: Housing program tenants are required to pay up to 30% of their income for rent.
Eligibility and rent determination evaluations are performed for new tenants before move-in and
annually for existing tenants to determine their portion of rent to pay. In accordance with 2 CFR
200.307, program income (in this case, tenant rent) must be correctly determined and properly
recorded in the accounting records.
c. Condition: For two out of 10 transactions tested, the amount of rent collected by The Center
from the tenant was more than the amount determined on the Eligibility and Rent Determination
form.
Response:
a. The Director of Housing and Youth Homeless Services is working with the housing complex
property manager to memorialize the practice of either having the tenant reduce a future
payment by the overpayment amount or refunding the overpayment amount to the tenant. In
addition, they are working together to implement an actively level control whereby the Director
of Housing and Youth Homeless Services’ team and the housing complex property manager
are performing a more detailed review on a monthly basis to ensure overpayments, in
particular, are detected and corrected timely.
Contact persons responsible for corrective action:
a. Victor Esquivel, Director of Housing and Youth Homeless Services
b. Angela Reyes, Chief Financial Officer
Anticipated completion date:
a. November 1, 2023