Finding Text
2022-002 Enrollment Reporting
Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from
the Secretary, institutions must update all information included in the report and return the report to the
Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe
prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the
Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date
the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student
who was enrolled or accepted for enrollment at the institution, and the student has ceased to be
enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for
which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan
under Title IV of the Act has changed his or her permanent address.
Condition: The change in student status for 15 of 17 students tested was not reported to the National
Student Loan Data System (NSLDS) within 30 days or included in a response to a roster file within 60
days. A statistical sample was not used.
Cause: The College failed to follow its procedures for reporting student status changes.
Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment
information reported by institutions. If an institution does not review, update, and verify student
enrollment statuses, effective dates of the enrollment status, and the anticipated completion dates, then
the Title IV student loan records will be inaccurate in NSLDS.
Questioned Costs: None
Recommendation: The College should review its policy on enrollment reporting to NSLDS to ensure
that all enrollment status changes are updated accurately and reported within the required timeframe.
View of Responsible Officials and Planned Corrective Actions: See accompanying Corrective Action
Plan as prepared by management.