Finding 12643 (2022-001)

Material Weakness Repeat Finding
Requirement
M
Questioned Costs
-
Year
2022
Accepted
2023-09-28
Audit: 17532
Organization: County of Jefferson (PA)

AI Summary

  • Core Issue: The County is not monitoring its vendor for the Medical Assistance Program, risking inappropriate use of grant funds.
  • Impacted Requirements: Compliance with PA DHS regulations for subrecipient monitoring is not being met, and this is a repeat issue from last year.
  • Recommended Follow-Up: The County should establish internal controls for vendor monitoring and plans to hire a firm for oversight.

Finding Text

Finding 2022-001 Subrecipient Monitoring AL 93.778 Medical Assistance Program and DHS Medical Assistance Criteria: PA DHS compliance require the County to perform subrecipient monitoring procedures over MATP funding disbursed to the Program?s vendor. Condition: During the audit, it was noted that the County was not performing subrecipient monitoring over the Program?s vendor. Cause: The County does not have adequate controls in place or the expertise to ensure proper subrecipient monitoring procedures. Effect: The Program?s vendor may be using grant funding inappropriately. This is a repeat finding from the prior year ? Finding 2021-001. Questioned Costs: The amount of questioned costs, if any, is undeterminable Recommendation: The County should implement internal control procedures that ensure the vendor is being properly monitored. Management Response: Management maintains that they do not have adequate controls or proper expertise to monitor the vendor. Management will contract a firm to provide oversight over the vendor.

Corrective Action Plan

Contact Person: Jessica Park, CFO Finding 2022-001 Subrecipient Monitoring AL 93.778 Medical Assistance Program and DHS Medical Assistance Criteria: PA DHS compliance require the County to perform subrecipient monitoring procedures over MATP funding disbursed to the Program?s vendor. Condition: During the audit, it was noted that the County was not performing subrecipient monitoring over the Program?s vendor. Cause: The County does not have adequate controls in place or the expertise to ensure proper subrecipient monitoring procedures. Effect: The Program?s vendor may be using grant funding inappropriately. This is a repeat finding from the prior year ? Finding 2021-001. Questioned Costs: The amount of questioned costs, if any, is undeterminable Recommendation: The County should implement internal control procedures that ensure the vendor is being properly monitored. Management Response: Management maintains that they do not have adequate controls or proper expertise to monitor the vendor. Management will contract a firm to provide oversight over the vendor. Anticipate Completion Date: Immediate Respondent: (Name, Title, Department, Address): Jessica Park CFO Jefferson County 155 Main Street, 2nd Floor Brookville PA 15825

Categories

Subrecipient Monitoring Internal Control / Segregation of Duties

Other Findings in this Audit

  • 12640 2022-002
    Material Weakness Repeat
  • 12641 2022-004
    Material Weakness
  • 12642 2022-004
    Material Weakness
  • 589082 2022-002
    Material Weakness Repeat
  • 589083 2022-004
    Material Weakness
  • 589084 2022-004
    Material Weakness
  • 589085 2022-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $4.22M
21.023 Emergency Rental Assistance Program $2.33M
93.778 Medical Assistance Program $616,590
93.563 Child Support Enforcement $239,725
93.090 Guardianship Assistance $228,756
14.239 Home Investment Partnerships Program $109,223
93.558 Temporary Assistance for Needy Families $94,134
93.645 Stephanie Tubbs Jones Child Welfare Services Program $78,419
97.042 Emergency Management Performance Grants $72,686
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $62,700
21.032 Local Assistance and Tribal Consistency Fund $50,000
10.569 Emergency Food Assistance Program (food Commodities) $41,116
93.667 Social Services Block Grant $38,507
93.659 Adoption Assistance $15,374
10.568 Emergency Food Assistance Program (administrative Costs) $13,472
97.067 Homeland Security Grant Program $7,634
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $7,509
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $5,480
20.703 Interagency Hazardous Materials Public Sector Training and Planning Grants $3,786
93.556 Promoting Safe and Stable Families $3,584
16.575 Crime Victim Assistance $3,400
93.658 Foster Care_title IV-E $135