Finding 1240717 (2024-005)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-10-20
Audit: 415083
Organization: City of Cortland (NY)

AI Summary

  • Core Issue: The City failed to file the Single Audit Reporting Package on time, violating Uniform Guidance requirements.
  • Impacted Requirements: Noncompliance with §200.512 of the Uniform Guidance, which mandates timely submission of audit reports.
  • Recommended Follow-Up: Improve staffing and processes to ensure all audit information is ready on time, aiming for compliance in future filings.

Finding Text

Finding 2024-005 Issue: Noncompliance with Uniform Guidance Late Filing of Single Audit Reporting Package Classification: Material Noncompliance Federal Agency: U.S. Department of Homeland Security Federal Program: Assistance to Firefighters Grant Assistance Listing Number: 97.044 Pass-Through Agency: Not applicable Criteria: Under the Single Audit Act of 1996 and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), §200.512, Report Submission, the single audit reporting package is required to be filed within the earlier of 30 calendar days after receipt of the auditors' report, or 9 months after the end of the audit period. Condition: This deadline was not met on a timely basis for the year ended December 31, 2024. Cause: Staffing shortages caused delays in financial reporting. Effect or Potential Effect: The City is not in compliance with §200.512 of the Uniform Guidance. Questioned Costs: None. Repeat Finding: This is a repeat of finding 2023-007. Recommendation: We recommend adhering to the requirements of §200.512 of the Uniform guidance by striving to have all information required for the audit available on a timely basis. This will help ensure timely audit report issuance and compliance with the filing deadline. Views of Responsible Officials of the Auditee: Due to the timing of completion of the December 31, 2024 reporting package, it is expected that the December 31, 2025 reporting package will also be filed after the deadline. Filings for subsequent years are expected to be timely.

Corrective Action Plan

Noncompliance with Uniform Guidance Late Filing of Single Audit Reporting Package Criteria: Under the Single Audit Act of 1996 and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), §200.512, Report Submission, the Single audit reporting package is required to be filed within the earlier of 30 calendar days after receipt of the auditors' report, or 9 months after the end of the audit period. Condition: The deadline was not met on a timely basis for the year ended December 31, 2024. Cause: Staffing shortages caused the delays in financial reporting. Effect: As a result, the entity is not incompliance with §200.512 of the Uniform Guidance. Recommendation: We recommend the requirements of §200.512 of the Uniform guidance be adhered to by striving to have all information required for the audit available on a timely basis. This will help to ensure timely audit report issuance and compliance with the filing deadline. Response: Due to the timing of the completion of the December 31, 2024, reporting package, it is expected the December 31, 2025, reporting package will also be filed after the deadline. Filings for subsequent years are expected to be filed timely. Corrective Action Plan: The City is improving processes over financial reporting, including entering all transactions in the system of record and working on timely bank reconciliations. This will ensure the City’s records are complete and accurate, which will allow for audits to be completed timely. Anticipated Completed Date: September 30, 2027. Responsible Contact Person: Scott Steve, Mayor

Categories

Allowable Costs / Cost Principles Reporting

Programs in Audit

ALN Program Name Expenditures
97.044 ASSISTANCE TO FIREFIGHTERS GRANT $843,089
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $166,049
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $152,450
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $124,423
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $1,064