Finding 1240577 (2023-004)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2026-10-15
Audit: 414988
Organization: NUNAKAUYARMIUT TRIBE (AK)

AI Summary

  • Core Issue: There is a significant lack of internal control over reporting, leading to late submissions for federal programs.
  • Impacted Requirements: Timely reporting is mandatory for compliance with federal funding criteria; failure to meet deadlines risks losing federal support.
  • Recommended Follow-Up: Management should implement measures to ensure all reporting requirements are met on time to avoid repeat findings.

Finding Text

Finding 2023-004 Lack of Internal Control over Reporting and Noncompliance with Reporting Requirements Federal Agencies: U.S. Department of the Interior (direct), U.S. Department of Transportation (direct) Federal Programs: Aid To Tribal Government, and National Infrastructure Investment Project, respectively Assistance Listing Numbers: 15.020 and 20.933, respectively Award Numbers: 693JJ32040006 and 693JJ32340013 (ALN 20.933), A20AV00507 (ALN 15.020) Award Years: 2020 and 2023 (National Infrastructure Investment Project) 2020 (Aid to Tribal Government) Type of Finding: Material weakness in internal control over compliance and material noncompliance. Criteria: Reporting requirements for each award state that they must be submitted by the deadline listed for each program. Condition and Context: During our compliance testing over reporting requirements for the programs, it was determined that management had not submitted any of the reports for the above programs timely Cause: Lack of internal controls over reporting requirements. Effect: Failure to follow reporting requirements could result in the loss of federal funding. Questioned Costs: None noted. Repeat Finding: This is a repeat finding of 2022-004, and determined to be a systematic issue. Recommendation: We recommend that management complies with all reporting requirements of the above programs. Management’s Response: Management concurs with this finding. See corrective action plan.

Corrective Action Plan

Finding 2023-004 Lack of Internal Control over Reporting and Noncompliance with Reporting Requirements Name of Contact Person: Dora Mathew, Tribal Executive Director Mary Carl, Tribal Financial Officer Corrective Action Plan: Nunakauyarmiut Tribe concurs with the finding and has strengthened its grant and financial reporting procedures. The Tribe will maintain a centralized schedule of federal awards and required reporting deadlines identifying the awarding agency, award number, period of performance, reporting frequency, report type, due date, responsible staff member, and submission status. Finance, Administration, and applicable program personnel will coordinate to ensure that financial and program information necessary to complete required reports is available before applicable deadlines. Financial reports will be reconciled to the Tribe's accounting records before submission. Copies of submitted reports, supporting documentation, and evidence of submission will be retained in the applicable grant file. Management will periodically review the reporting schedule to identify upcoming or outstanding requirements and take corrective action when necessary. Proposed Completion Date: September 30, 2026.

Categories

Material Weakness Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1240573 2023-002
    Material Weakness Repeat
  • 1240574 2023-004
    Material Weakness Repeat
  • 1240575 2023-005
    Material Weakness Repeat
  • 1240576 2023-003
    Material Weakness Repeat
  • 1240578 2023-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
20.933 NATIONAL INFRASTRUCTURE INVESTMENTS $8.97M
15.020 AID TO TRIBAL GOVERNMENTS $1.29M
84.356 ALASKA NATIVE EDUCATIONAL PROGRAMS $489,502
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $465,535
20.205 HIGHWAY PLANNING AND CONSTRUCTION $224,121
15.030 INDIAN LAW ENFORCEMENT $202,846
16.710 PUBLIC SAFETY PARTNERSHIP AND COMMUNITY POLICING GRANTS $168,343
15.021 CONSOLIDATED TRIBAL GOVERNMENT $130,441
15.141 INDIAN HOUSING ASSISTANCE $97,367
66.926 INDIAN ENVIRONMENTAL GENERAL ASSISTANCE PROGRAM (GAP) $81,827
15.024 INDIAN SELF-DETERMINATION CONTRACT SUPPORT $63,036
21.032 LOCAL ASSISTANCE AND TRIBAL CONSISTENCY FUND $32,985
93.587 PROMOTE THE SURVIVAL AND CONTINUING VITALITY OF NATIVE AMERICAN LANGUAGES $26,127
16.824 EMERGENCY LAW ENFORCEMENT ASSISTANCE GRANT $24,979
14.862 INDIAN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM $2,008
15.130 INDIAN EDUCATION ASSISTANCE TO SCHOOLS $651