Finding 1239725 (2025-002)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
-
Year
2025
Accepted
2026-10-01
Audit: 414436
Organization: SAMARITAN HOUSE, INC. (MT)

AI Summary

  • Core Issue: All tested transactions lacked proper approval documentation.
  • Impacted Requirements: Compliance with grant requirements and internal approval policies was not met.
  • Recommended Follow-Up: Implement a comprehensive system for reviewing and approving all transactions.

Finding Text

2025-002 Expenditure Approval Documentation – Significant Deficiency Criteria: Expenditures should be approved by a responsible official of Samaritan House who is aware of the various compliance requirements under the respective grant, this approval should be documented. Condition: During our testing, we tested 5 transactions and found that all 5 did not contain documentation of approval. Cause: Undetermined. Effect: Samaritan House did not follow their policy for approval of transactions, which allows for the possibility of having purchased items that do not conform to grant requirements. Recommendation: We recommend that Samaritan House develops a more comprehensive system to ensure that all transactions are properly reviewed and approved.

Corrective Action Plan

With regard to Federal Award Finding 2025-002, Expenditure Approval Documentation –Significant Deficiency, in the audit report for Samaritan House, Inc. for the year ended December 31, 2025, we offer the following response: Reconciliation Reviews: Reconciliations for all bank accounts and organizational credit cards are now reviewed by both the Board Treasurer and the Executive Director. This review requirement has been formally reinforced within Samaritan House’s internal financial policies and communicated across the finance team. Documentation of each journal entry and reconciliation review is maintained either electronically or in physical form, with verification records retained on file. These practices ensure consistent oversight, proper segregation of duties, and clear evidence of compliance with established financial controls. Cassidy Kipp and Jewel Groves-Goss are responsible for completing this corrective action by Dec 31, 2026.

Categories

Procurement, Suspension & Debarment Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.023 EMERGENCY RENTAL ASSISTANCE PROGRAM $939,712
64.024 VA HOMELESS PROVIDERS GRANT AND PER DIEM PROGRAM $87,516
14.252 SECTION 4 CAPACITY BUILDING FOR COMMUNITY DEVELOPMENT AND AFFORDABLE HOUSING $44,000