Finding 1239523 (2025-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-09-30
Audit: 414255
Organization: Treepeople, Inc. (CA)
Auditor: WINDES INC

AI Summary

  • Issue: Reimbursable grant expenses were not recorded on time, leading to amended reports.
  • Impact: This caused confusion and delays with granting agencies due to additional expenses being reported later.
  • Recommendation: Implement procedures to ensure timely recording of expenses and proper matching with grant reports or invoices.

Finding Text

As discussed above at Finding 2025-01, reimbursable grant expenses were not recognized in the supporting ledger timely, resulting in subsequent amended or reissued periodic grant reports with additional expenses being issued to granting agencies. Procedures should be implemented to ensure that reimbursable expenses are recorded timely and matched to the related grant report or invoice in the proper reporting period.

Corrective Action Plan

Management agrees with the finding. The Organization has enhanced its capacity to address the identified issues by revising the organizational infrastructure to emphasize grant oversight and grant accounting, and by hiring additional staff with expertise in nonprofit administration and grant accounting practices to ensure robust grant oversight and compliance. The Organization is also reviewing best practices for program and non-program activities for revenue and expenses and has begun implementing additional controls designed to establish more rigor to the month-end and year-end close processes. Additional review processes for revenues and expenses with integration of our billing team will cohesively improve invoicing and alignment with the accounting team. The Organization will continue to continuously evaluate and improve its grant billing procedures, receivable reconciliation, and revenue recognition. Management will implement additional review procedures to ensure that grant receivables are not duplicated, that accounts receivable balances are cleared in a timely manner, and that reimbursable expenses and related grant revenue are recorded within the proper period.

Categories

Reporting

Other Findings in this Audit

  • 1239521 2025-001
    Material Weakness Repeat
  • 1239522 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.251 ECONOMIC DEVELOPMENT INITIATIVE, COMMUNITY PROJECT FUNDING, AND MISCELLANEOUS GRANTS $177,666
15.663 NFWF-USFWS CONSERVATION PARTNERSHIP $124,552
10.723 COMMUNITY PROJECT FUNDS - CONGRESSIONALLY DIRECTED SPENDING $90,630
10.682 NATIONAL FOREST FOUNDATION $27,137
10.699 PARTNERSHIP AGREEMENTS $9,236
10.727 INFLATION REDUCTION ACT URBAN & COMMUNITY FORESTRY PROGRAM $7,332
15.554 COOPERATIVE WATERSHED MANAGEMENT $6,697